Overview
Reporting to the Executive Director, Benefits and Payroll, responsible for managing the payroll functions for Auburn University (AU) and Auburn University Montgomery (AUM) to ensure accurate and timely processes while maintaining compliance with all policies, procedures, and applicable laws.
Responsibilities
- Manages and oversees the daily operations of the payroll function to include, but not limited to, supervising staff, establishing payroll calendars, developing and maintaining policies and procedures, adhering to established deadlines, ensuring accurate withholding of taxes and deductions, issuing tax forms, and creating payroll records to ensure correct payments are distributed and legal compliance is maintained.
- Ensures payroll entries and system tables are properly created and maintained in the timekeeping and Human Resources enterprise systems as a means to provide accurate information and processing.
- Conducts research on new and existing federal, state, and local laws and regulations concerning payroll and taxes to ensure compliance and to propose recommended strategies and practices to meet the needs of the AU and AUM campuses.
- Responsible, through self or others, for the balancing of liability accounts and prepares appropriate accounting and journal entries. Oversees the balancing of reports related to tax withholding and pay deductions to ensure accurate transmission and compliance with required deadlines. Responsible for ensuring compliance with IRS guidelines through the early identification and correction of potential errors.
- Responsible for hiring, training, supervising, and motivating a strong and focused team. Accomplishes unit objectives through the proactive planning, coaching, rewarding, appraising, developing, and recognizing of supervised employees.
- Serves as the liaison to vendors, auditors, and local and federal agencies. Serves as the liaison to University departments for payroll questions and concerns regarding timekeeping, data entry, and funding for payroll processes to ensure departmental needs are met. Regularly collaborates with other Human Resource units including, but not limited to, Benefits, Records, and Compensation.
- Administers the implementation, upgrading, and maintenance of Auburn University's timekeeping system. Provides guidance and provisional reporting for requests by management.
- Oversees the payroll-related communication and training needs of University employees and departments to include classes, required notifications, and related material.
Qualifications
- Bachelor's Degree Degree in Human Resources, Business Administration, Business Management, Accounting, Finance, or other related field and 7 years of Experience in payroll administration and processing, tax law compliance, and payroll/financial systems administration and maintenance in a complex payroll environment. At least 1 year of experience managing or supervising full-time employees.
