Marketing and Enrollment Operations Coordinator

Company:
National Louis University

Job Location:

Category:
Administrative Assistants

Type:
Full-Time

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What You Will Do:

The Marketing and Enrollment Operations Coordinator provides operational, administrative, and project support to the Marketing and Enrollment Management teams. This role ensures day-to-day operational efficiency, supports strategic initiatives through data, budgeting, and reporting, and serves as a key coordinator across internal stakeholders. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced higher education environment.

Essential Responsibilities

Operational & Administrative Support

• Manage department calendars, schedule meetings, prepare agendas, and document meeting notes and action items
• Coordinate logistics for internal and external meetings, events, and planning sessions
• Maintain organized records, shared drives, and documentation for marketing and enrollment initiatives
• Serve as a central point of contact for operational questions and coordination across teams

Project & Workflow Management

• Track timelines, deliverables, and dependencies for marketing and enrollment projects
• Support cross-functional initiatives involving admissions, recruitment, communications, academic units, and student services
• Develop and maintain project plans, dashboards, and status reports
• Identify opportunities to improve processes, workflows, and operational efficiency

Presentation & Reporting Support

• Develop professional PowerPoint presentations for leadership, planning meetings, and executive briefings
• Compile and synthesize data, metrics, and narrative content into clear, audience-appropriate materials
• Support reporting related to enrollment, marketing performance, and operational outcomes

Budget & Financial Support

• Assist with development, tracking, and reconciliation of marketing and enrollment budgets
• Monitor expenditures, process invoices, and coordinate with finance on purchasing and payments
• Prepare budget reports, forecasts, and summaries for leadership review
• Support annual planning and budgeting cycles

Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 2 years of administrative, operations, or project support experience (preferably in higher education)
• Demonstrated experience supporting budgets, financial tracking, or purchasing processes, preferred
• Strong proficiency in Google Docs, Slides, Sheets, Microsoft Office, particularly PowerPoint, Excel, and Outlook
• Excellent organizational skills with the ability to manage multiple priorities and deadlines. Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently while collaborating effectively with cross-functional teams

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