Master's and Certificate Programs (MaC) Operations Coordinator
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Posted Job Title
Master's and Certificate Programs (MaC) Operations Coordinator
Job Profile Title
Coordinator B
Job Description Summary
The Operations Coordinator for the Perelman School of Medicine Master's & Certificate Programs (MaC) works collaboratively with the thirteen PSOM master's programs and various affiliated certificates to support academic management and promote operational efficiency. The programs currently consist of roughly 75 faculty and 700 students. The Operations Coordinator will work closely with the MaC team including the Associate Dean, Director of Education, Registrar, Program Coordinator, and individual program directors and staff.
Job Description
The Operations Coordinator for the Perelman School of Medicine Master's & Certificate Programs (MaC) works collaboratively with the thirteen PSOM master's programs and various affiliated certificates to support academic management and promote operational efficiency. The programs currently consist of roughly 75 faculty and 700 students. The Operations Coordinator will work closely with the MaC team including the Associate Dean, Director of Education, Registrar, Program Coordinator, and individual program directors and staff.
The Operations Coordinator will manage projects aimed at improving the student experience, creating efficiencies across programs, and supporting the overall operations of MaC.
The Operations Coordinator will serve as the MaC lead for managing the University's graduate admissions system, Slate, as well as the supplemental Admissions Data Import Tool (ADIT). The Operations Coordinator will collaborate with the thirteen MaC programs as well as the Office of the Provost to ensure that the Slate and the supplemental admissions systems that utilize ADIT meet program needs while also upholding University standards. This requires the Operations Coordinator to develop a deep knowledge base of admissions criteria for each program to provide consultative feedback such that promotes both effectiveness and efficiency of the admissions process. The Operations Coordinator will also serve to manage the annual update process for all MaC admissions applications developed in Slate and provide tier 1 support to program staff as it relates to both Slate and ADIT system use.
The Operations Coordinator will serve as the project manager for MaC-sponsored events such as the annual student colloquium, faculty and staff development opportunities, and those hosted by IDEAL MaC. The Operations Coordinator will serve as project manager for cross-program projects and working groups.
The Operations Coordinator will manage various communications that are shared by the MaC Central team. This includes maintaining an accurate membership of list-servs; collecting, drafting, and scheduling staff and student newsletter content; maintaining websites. There is an expectation that the Operations Coordinator will liaise with program staff to ensure content is consistent and accurate.
The Operations Coordinator will provide administrative support to MaC faculty and leadership in various tasks including, but not limited to, scheduling and taking minutes for meetings.
Resume and cover letter required with application
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University.
Targeted Pay Range: $55,000-$60,000
This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Qualifications
- Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Perelman School of Medicine
Pay Range
$43,919.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
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