Mata Ahupae - Administrator, Operations Support

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator, Operations Support in Te Kura Tātai Aro Whenua—School of Geography, Environment and Earth Sciences. This is a permanent role and makes a significant contribution to the administrative support structure within the school.

Key responsibilities:

• Prepare and administer contracts and employment agreements for research assistants, tutors, short-term and casual staff, and provisions of access as required, professionally and with a high level of accuracy. This will require having or developing an in-depth understanding of VUW standards, policies and guidelines as they relate to the employment of staff.
• Assist the School Manager with day-to-day financial transactions, including purchase orders, invoices, purchasing cards and general expense claims.
• Assist with organisation and support of School Committees, School Staff Meetings and other meetings as required, including preparation and distribution of meeting agendas as well as taking minutes.
• Proactively support a wide range of School activities. This will include travel management, reception duties, stationery orders, replenishing stock in shared kitchens, and mail services.
• Work collaboratively with other team members to provide high quality front-line support services, including where needed, providing cover for other members of the administration team as and when agreed with School Manager.
• Maintain relevant documentation and update processes in the Administrator desk file.
• Build and maintain excellent working relationships with key stakeholders, especially other Schools and CSUs within the University.

Ō pūmanawa - About you

This role is busy, challenging, interesting and rewarding for the individual with the right temperament.

You will:

• Be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support.
• Have an excellent manner with people, strong attention to detail, and self-management skills.
• Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team.
• Need effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff.
• Have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders.