"Mata Ahupae - Administrator"

Job Description:

• Do you enjoy working onsite and building respectful relationships with students, staff, and stakeholders?
• Can you provide high-quality administrative support in a complex, service-focused academic environment?
• Have you got strong organisational skills, attention to details and confidence using digital systems to manage competing priorities in a busy setting?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator to join Te Kura Waihanga - School of Architecture on a permanent, full-time basis. This is a hands on role that plays a key part in supporting the smooth delivery of academic programmes through high quality administrative and operational support. Working closely with students, academic staff, and stakeholders, you will contribute to a positive and responsive School environment. This position is based onsite and is not suitable for remote or hybrid working arrangements.

Key responsibilities:

• Providing professional administrative and operational support across the school, including front‑line, committee, and meeting support.
• Supporting the delivery of courses and programmes through accurate, timely, and responsive administration.
• Assisting with communications and stakeholder engagement activities.
• Contributing flexibly to a collaborative administration team to ensure continuity of services across the School and Faculty.

Ō pūmanawa - About you

You are an organised, service-focused administrator who enjoys working in a busy, people-facing academic environment. You take pride in providing accurate, professional support and building positive working relationships with students, staff and stakeholders.

You bring a calm, solutions-focused approach to your work, can juggle multiple priorities, and enjoy being part of a collaborative team. You demonstrate manaakitanga and whanaungatanga in your day-to-day interactions. You take a calm, solutions focused approach, can balance multiple priorities, and are willing to support the wider School and Faculty when required.

Key requirements:

• Demonstrated experience providing high-quality administrative and front-line support in a complex, service-focused environment, preferably within a tertiary education or similarly large organisation.
• Strong organisational skills with the ability to manage multiple tasks, prioritise effectively, and meet deadlines.
• Confidence using digital systems and technologies relevant to administrative roles, with the ability to quickly learn new systems.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and appropriately with a wide range of stakeholders.
• A strong client-focused approach, delivering responsive, courteous, and professional service.
• A commitment to work in ways that promote the Treaty of Waitangi.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 07 April 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Anne Keogh, School Manager (anne.keogh@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.