"Mata Ahupea - Administrator"

Job Description:

• Can you effectively provide high-quality administrative support?
• Are you interested in a fixed-term/secondment full-time position until December 2026?
• Do you have strong interpersonal and communication skills, with the ability to build effective relationships?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupea - Administrator to join Orauariki - Wellington School of Business and Government at Pipitea Campus, on a fixed-term/secondment full-time basis until the end of December 2026. The role is located within the School of Economics and Finance and the School of Accounting and Commercial Law. This role is a key position within the administration structure for both Schools.

This role offers a fantastic opportunity for an individual with outstanding organisational skills, strong problem-solving capabilities, and a flair for creative thinking. The ideal candidate will play a vital role in enhancing the administrative functions of both schools while actively supporting the academic team.

Key responsibilities:

• Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders.
• Support the School Manager in the effective coordination of school-wide operations, contributing to the smooth delivery of teaching and learning through assistance with course coordination, event organisation, communications, and website maintenance.
• Act as a key liaison between students, faculty, and central service units, delivering proactive, student-centred support that aligns with institutional policies and promotes academic success.
• Assist the Head of Schools, Faculty Committees, and School Manager with a broad range of administrative tasks, helping to ensure well-organised meetings, efficient workflows, and successful execution of school priorities.
• Contribute to a positive, collaborative work environment by providing flexible support across teams, adapting to changing priorities, and stepping in where needed to meet operational demands.

Ō pūmanawa - About you

We’re looking for a motivated and customer-focused professional who thrives in a fast-paced environment. With strong administrative skills, you will help ensure operations run smoothly while contributing fresh ideas for problem-solving and continuous process improvement.

Success in this role requires a professional yet approachable manner, confidence in influencing others and managing challenging situations, and the ability to balance competing priorities while working under pressure. You will demonstrate excellent attention to detail, a highly organised and methodical approach to work, strong self-management skills, and a proactive approach to delivering innovative solutions.

If you enjoy working collaboratively, take pride in delivering high-quality service, are highly organised, and are motivated to make a positive impact, we would love to hear from you.

You will bring:

• Strong interpersonal and communication skills, with the ability to build effective relationships with a diverse range of stakeholders.
• Calmness under pressure, with the ability to manage competing priorities and adapt to changing demands.
• High self-motivation and problem-solving skills, with the ability to work independently and consistently deliver consistent results.
• A commitment to continuous learning, with exceptional attention to detail and accuracy.

Role Description:

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 22 March 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Paula Westerby, School Manager SEF and SACL (paula.westerby@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.