MATH Program Site Coordinator (Center for Educational Outreach)

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Center for Educational Outreach (CEO) within the Whiting School of Engineering at Johns Hopkins University will have significant impact on the future science, technology, engineering, and math (STEM) workforce by increasing the number of STEM leaders from underrepresented groups. Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students in STEM education and careers. CEO is the resource for Johns Hopkins University STEM faculty and students looking to do STEM educational outreach for PK-12 students or teachers.

The Math Acceleration Tutoring with Hopkins (MATH) Program is a program that launched in Fall 2022 in collaboration with the University’s President’s Office at Elmer A. Henderson: A Johns Hopkins Partnership School (Henderson Hopkins) with plans to expand to other schools in the future. We are seeking a MATH Program Site Coordinator who will report to the Whiting School of Engineering’s Center for Educational Outreach’s MATH Program Administrator. The MATH Program Site Coordinator will be based on-site at Henderson Hopkins with meetings and trainings at the CEO’s office as needed.

The MATH Program Site Coordinator has administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The MATH Program Site Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts.
• Liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration
• Maintain room schedules, address and phone lists, emergency contact information.
• Assist in special events planning and execution for receptions, open houses, social gatherings.
• Maintain students’ academic files and faculty evaluations.
• Plan orientation for new students.
• Advise students on program choices, choosing advisors, teaching opportunities, job applications.
• May oversee the work of less experienced employees or students.
• Performs other related duties as requested.

In addition to the duties described above

• Serve as the main point of contact at the school for the MATH Program, maintaining regular communication with school administration and math teachers.
• Collaborate with the MATH Program Administrator to recruit, hire, and onboard 70+ tutors and lead tutors.
• Manage and supervise 70+ tutors (including ~13 lead tutors), providing training, mentoring, coaching, and ongoing support.
• Develop and maintain tutoring schedules and rosters each semester in coordination with school-based staff and the MATH Program Administrator.
• Ensure program operations at school site are completed including maintaining detailed implementation records, tracking weekly engagement data, and approving timesheets using daily attendance records.
• Monitor student behavior and attendance, escalate concerns as needed, and use assessment data to inform session development and support program evaluation and reporting.

Minimum Qualifications

• High School Diploma or equivalent.
• Five years progressively responsible administrative/academic experience.
• Additional education may substitute for required experience and additional experience may substitute for required education beyond a high school diploma/graduate equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.
• Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint.
• Proficient with team collaboration platforms (One Drive, MS Teams, One Note, Google Docs, Sheets, Forms, and Slack).
• Knowledge of Give Pulse or other volunteer management system, preferred.
• Supervisory or leadership experience.
• Experience in program coordination.
• Tutoring/teaching experience.
• Experience working in or with PreK-12 schools.
• Experience teaching primary and/or secondary math.
• Experience in management of student workers, staff and/or volunteers supporting long-term programming.