Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1.0 (40 hours a week, projected end date of September
30, 2027)
Location: Thousand Oaks
University Background:
The mission of California Lutheran University is to educate leaders
for a global society who are strong in character and judgment,
confident in their identity and vocation, and committed to service
and justice. Founded in 1959 in beautiful Ventura County, the
university has an enrollment of about 4,000 undergraduate and
graduate students who come from across the nation and around the
world from a diversity of backgrounds, cultures and faiths. As a
federally recognized Hispanic-Serving Institution, Cal Lutheran is
looking for candidates with a dedication to and success in working
in diverse communities. The university is committed to an inclusive
learning and work environment that values individual differences
and respects each person's dignity.
Basic Function:
Reporting to the Director of the Ronald E. McNair and Student
Support Services Program, the Program Coordinator will be
responsible for co-developing and implementing program activities
and data collection for the McNair Scholars. The incumbent assist
and coordinators student's scholarly activities such as lab
participation, independent research, summer internships, conference
presentations, campus visits, and participates in
educational/cultural events. The Program Assistant is responsible
for data collection and preparation using data quality processes
and will also serve as the co-liaison with other key California
Lutheran University's staff offices, such as the Student Support
Services (SSS), Educational Effectiveness and Institutional
Research (EEIR) and The Office of Undergraduate Research and
Creative Scholarship (OURCS).
The McNair Scholars Program Coordinator is grant funded for 12
months through the Department of Education. The continuation of
this position is contingent upon the continued receipt of these
funds.
Representative Duties:
The Project Coordinator will:
- Organize and coordinate day-to-day services, including graduate
school preparation workshops and classes, as well as planning and
implementation of the Summer Research Internship. E
Assist with the recruitment of eligible undergraduate students,
including those from low-income and first-generation college
backgrounds, who are interested in pursuing doctoral degrees, in
accordance with McNair Scholars Program eligibility requirements.
E
Assist with the development and implementation of activities
for, and services to McNair Scholars, and support students in all
aspects of the graduate application process. E
Assist the Project Director with student portfolios, including
action plans, identified needs, measurements of student progress,
and documentation of program participation. E
Coordinate the individual plans for each McNair Scholar, as
well as the academic, financial, and career advising and graduate
school admissions preparation. E
Arrange the travel for students to attend scholarly conferences
and visit graduate schools; accompanying students to conferences;
and attending professional development conferences and trainings.
E
Create the weekly program newsletter and social media presence,
including the program website. E
Track student participation, updates information of student
profiles and outcomes, and provides reports. E
Manage report database records of student participation in
scholarly activities and other academic student driven sponsored
activities; records will be included in quarterly and annual
reports to California Lutheran University and the U.S. Department
of Education. E
Co-develop and maintain communication between the McNair
Scholars Program and the University faculty and staff, including
disseminating information about the program services to the
University through presentations, website, brochures and newsletter
in conjunction with the Director. E
Perform other job-related duties as assigned, e.g., assisting
with data collection, and maintaining compliance with federal
legislation, regulations, and college policies and procedures.
E
E = Essential Duties
Knowledge Of:
- University missions, goals, objectives, and policies and
procedures.
- Campus activities planning
- Budgeting
- Supervision, training, event planning, and programming.
- Oral and written communication and presentation skills
- Student development and leadership theories
- Basic liability and risk management issues.
- TRiO and EDGAR legislation.
- An understanding of and appreciation for students from a
variety of backgrounds and experiences, with familiarity in
inclusive and student-centered educational practices.
Ability To:
- Demonstrate leadership in developing and motivating student
staff.
- Lead, develop and motivate student staff.
- Relate positively with students.
- Facilitate programs and events.
- Establish and maintain cooperative and effective working
relationships.
- Organize and manage projects.
- Work independently with little supervision.
- Attention to details.
- Speak confidently in public to various sized groups.
- Understands TRiO philosophy and objectives.
- Maintain academic and grant records.
Minimum Qualifications:
The Project Coordinator will be required to have: an advanced
degree (e.g., M.S., M.A.) in student personnel administration,
counseling/guidance, or a related discipline; three years'
experience in program development and coordination;
Experience working with first-generation, low-income, and other
students who may face barriers to accessing and succeeding in
higher education.
Preferred Qualifications:
A familiarity with TRIO programs will be highly preferred.
Licenses and Other Requirements:
Weekends & evenings on occasion
Physical Abilities:
Detect to understand appropriate written correspondence; operate a
computer and other office productivity machinery, such as a
calculator, copy machine, and computer printer; communicate to
exchange information in person, in writing, on the telephone and by
email; stationary position for extended periods of time; move or
transport light objects; position self to store and/or retrieve
files
Working Environment:
Office environment; constant interruptions; occasional contact with
dissatisfied individuals; driving to conduct work
Hiring Range $24-26
Posting Number: Staff005722022
Open Date: 10/23/2026
Close Date: 11/06/2026
Application Procedure/Special Instructions
To apply, visit https://careers.callutheran.edu/postings/13715
California Lutheran University is committed to providing equal
opportunity in employment for all persons, regardless of race,
religious creed, color, national origin, ancestry, physical
disability, mental disability, medical condition, marital status,
sex, age, sexual orientation, genetic information, gender, gender
identity or expression, or any other basis protected by applicable
law. No person shall be excluded from participation in, be denied
the benefits of, or be subjected to discrimination in any program,
activity or facility of the University on the basis of these
factors in a manner consistent with applicable federal and state
laws, regulations, ordinances, orders and rules, and University's
policies, procedures, and processes.
Upon request, reasonable accommodations in the application process
can be provided to individuals with qualifying disabilities. Please
contact the Human Resources Department for further information or
to request an accommodation.
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