"Medical Assistant Associate/Assistant"

In an Ambulatory Care environment support multiple teams in the Transplant Ambulatory Care Unit by assisting staff in all aspects of the solid organ transplant process, including but not limited to rooming patients, vitals, obtaining records, insurance authorization, laboratory and medical management monitoring, order entry, referral transcription, fax server maintenance, maintaining continuity of care through effective communication and collaboration with the multi-disciplinary team in all areas relating to evaluation and listing for solid organ transplant. 

Characteristic Duties and Responsibilities

• Contact patients and arrange appropriate testing, referrals, or follow-up.
• Schedule appointments, complete lab orders, consult requests, or provide the patient with an appointment when needed.
• Function as a Medical Assistant to fulfill the needs of the clinic by rooming patients, performing vitals and other clinic assistive duties.
• Forms completion
• Patient intake (e.g., documenting chief complaint, V/S, height, weight).
• Review and update MiChart as directed.
• Process prescription renewals as directed by a provider or RN.
• Patient follow-up for normal and low complexity test results as directed by provider.
• Collaborates with all team members of the area assigned.
• Assist with prior authorizations.
• Schedule and coordinate diagnostic and lab testing for patients.
• Request appropriate patient records for review by physician.
• Input records, patient history information, update Mi Chart /Phoenix EMR system accordingly.
• Communicate effectively with team members, physicians, call center and other disciplines.
• Prepare clinic, prep for patients as needed.
• Work closely with RN, MA, and other disciplines across the Transplant Ambulatory care unit.
• Develop, along with lead or supervisor and scheduler colleagues, standard work.
• Maintain ambulatory care practice guidelines for patient care.
• Process in basket messages through MiChart
• Assist with incoming mail, or fax server to process all clinically relevant documents (signed releases, home care service orders, lab orders, medication refills, etc.)

Supervision Received

General supervision is received from the Administrative Manager, Transplant ACU

Required Qualifications

• High School Diploma or GED.
• Knowledge of basic medical terminology.
• Moderate standing/walking, as well as, lifting, positioning, pushing and/or transferring patients. Exceptional interpersonal skills and ability to work well within a team setting.
• Communicates effectively.
• Demonstrates active listening, written, verbal and information technology skills.
• Ability to work well as part of a team, share resources, and adapt to change in a positive, constructive manner.
• Excellent typing, data entry, and general computer skills; familiarity with common office programs such as Word and Excel.
• Strong attention to detail.
• Excellent written & verbal communication, conflict resolution, and customer service skills. Consistent use of correct spelling and grammar.
• Effective time management and problem-solving skills, as evidenced by ability to work effectively with minimal supervision.
• Documented history of excellent punctuality and attendance.

Medical Assistant Associate:

• 1-3 years of relevant experience

Medical Assistant:

• 0-1 years of relevant experience

Desired Qualifications

• Certification as a Medical Assistant
• Experience working within a large complex health care setting.
• Familiarity with UMHS electronic medical record system.
• Previous experience as MA support team member for at least one year.
• Transplant experience
• Knowledge or University policies and procedures