"Medical Education Program Coordinator (U) (4770)"

The Medical Education Program Coordinator performs the day-to-day managerial duties related to planning, directing and coordinating the academic and operational activities associated with the administration of the Neurology residency program.

Recruitment Responsibilities 35%

• Coordinates all duties relative to the resident recruitment and selection process utilizing the computerized Electronic Resident Application System (ERAS).
• Oversees the entire interview process.

Information and Data Management 25%

• Updates information on residency program websites.
• Establishes and maintains a systematic file system with proper security measures for confidential documents.
• Performs data management, tracking, and reporting functions utilizing various graduate medical education software programs including New Innovations, GME Track, ACGME Web ADS, AMA FREIDA and ABPN PreCert.
• Ensures that information important for hospital reimbursement and demographics is provided as needed, to the SIU Office of Residency Affairs.
• Tracks resident evaluations and conference attendance.
• Maintains resident evaluation system and provides feedback to Program Director.
• Manages confidential resident performance evaluations as well as evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials.
• Handles all scheduling of CME accredited Neurology Grand Rounds and tracking for department.
• Maintains and updates Web pages related to Residency.

Accreditation Issues 20%

• Assists the Program Director in maintaining compliance with the Accreditation Committee for Graduate Medical Education (ACGME) Residency Review Committee requirements, as well as the requirements of the American Board of Psychiatry and Neurology (ABPN).
• Maintains program records.
• Assists in preparation of Program Information Forms (PIF) for site visits, and for the Internal Reviews.

Resident Workload 20%

• Coordinates and proctors yearly in-service training examinations -RITE, ACNS, AANEM.
• Provides information, support and problem solving for residents and program faculty on a wide range of residency personnel and program issues.
• Advises Program Director and assists in responding to and resolving resident issues and program administrative problems.

Qualifications

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
  • College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months), Associate's Degree (60 semester hours) equals eighteen months (18 months), 90 semester hours equals two (2) years (24 months), Bachelor's Degree (120 semester hours) equals three (3) years (36 months).
  • Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
• Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.