"Medical Program Assistant"

Job Details

Salary: The starting salary for the position is $22.00 per hour; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Job Category: University Staff

Employment Type: Regular

Job Profile: Medical Program Assistant

Job Duties: The Department of Radiology offers a unique opportunity for a Medical Program Assistant to support a growing department with a track record for supporting professional growth, team-oriented culture with a focus on innovation, and a flexible work from home schedule.

Additional Job Details:

• Typical hours are Monday through Friday 8:00 a.m. - 4:30 p.m – this can be flexible and will be determined at the time of hire.
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Candidates who demonstrate the following knowledge, skills, and abilities, will be given first consideration or successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: Time management skills, Reading comprehension skills, Critical thinking skills, Active listening skills, Knowledge of principles and processes for providing customer and personal services (including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction), Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

Key Job Responsibilities:

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Coordinates with senior management to define program goals and fiscal objectives
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Department: School of Medicine and Public Health, Department of Radiology, Community Radiology.

Join UW Radiology and UW Health—A Legacy of Innovation. The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart:

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhance investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations. Visit our official website to learn more about our work and opportunities.

Preferred Qualifications: 1 year of experience in an administrative or clerical role.

Education: High School or equivalent

How to Apply: To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button. You will be prompted to upload the following documents: Cover Letter, Resume. Please note, there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above.