OFFICE ASSISTANT, MIT Investment Management Company, is responsible for maintaining a professional, organized, and efficient office environment while providing administrative and reception support across the organization. The role independently manages the daily operations of the 10th-floor kitchen, conference rooms, supplies, equipment, and common areas. Responsibilities include monitoring inventory, placing orders through MIT's Buy2Pay (Coupa) system, coordinating deliveries and maintenance requests, creating requisitions, submitting invoices, processing team expenses through Concur, and supporting procurement card reconciliation. The Office Assistant supports office events and meetings by arranging catering, vendors, speakers, visitor schedules, conference room setup, and audiovisual needs. Additional responsibilities include preparing correspondence and distribution materials, managing incoming and outgoing mail, maintaining process documentation and office policies, and assisting with ad hoc projects and HR administrative needs. As the primary backup receptionist, the position provides lunch and absence coverage, welcomes and directs visitors, answers and triages phone calls, coordinates guest parking, maintains meeting schedules, and ensures common areas on the 9th floor remain clean, stocked, and ready for use. REQUIRED : High school diploma or equivalent and a minimum of two years of office management or administrative support experience; be detail-oriented, highly organized, proactive, and able to work independently with minimal supervision; strong judgment, discretion, communication, interpersonal, and Microsoft Office skills; be comfortable managing competing priorities, frequent interruptions, and confidential information while interacting professionally with staff at all levels, including executive management; and be able to lift at least 20 pounds. 10/5/2026
MITIMCo Assistant, Office Services
Dec 7, 2026
Location
M.I.T, Massachusetts Avenue, Cambridge, MA, USA
Massachusetts Institute of Technology
Type
Full time, Staff / Administration
36% Job Post Completeness
Our Job Post Completeness indicates how much vital information has been provided for this job listing. Academic Jobs has done the heavy lifting for you and summarized all the important aspects of this job to save you time.
Job details
- Title
- MITIMCo Assistant, Office Services
- Employer
- Massachusetts Institute of Technology
- Location
- M.I.T, Massachusetts Avenue, Cambridge, MA, USA
- Published
- Oct 8, 2026
- Closes:
- Dec 7, 2026
- Job type
- Full time, Staff / Administration
- Field
- Administrative Assistants
Find Your Best Opportunity
Tell them AcademicJobs.com sent you!