CLASSIFICATION: Administrative DEPARTMENT: Student Life - Office of Conference and Event Management FLSA STATUS: Exempt SUPERVISION RECEIVED: Executive Director of
Conference and Event Management SUPERVISION EXERCISED: Haupert Union Summer Conference Assistants POSITION SUMMARY: This role coordinates and executes all logistics related to conferences, weddings, special events, and the summer use of residence halls across the Moravian University campuses to support external stakeholders. This position will work closely with the Executive Director in formalizing a strategic and comprehensive event and conference program for external clients. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Serve as a point of contact for external groups and organizations while overseeing the planning and execution of a variety of events including weddings, camps, conferences, and meetings. Coordinate, and manage the process for sending and executing contracts/facility rentals. Lead communication with on-campus service partners for facility rentals (dining/catering, campus police, custodial, etc.) using appropriate systems and workflows (e.g. 25Live, DocuSign, Google Suite, etc.). Work closely and collaboratively with the DA&E partnership staff Provide on campus event support (as necessary) for all external events. Serve on-call through the summer camp and conference season and during large-scale external events. Provide in-person assistance for large University events. This includes, but is not limited to Commencement and Heritage Day. Select, train, supervise, and evaluate student summer conference assistants. The nature of this position requires weekend and evening hours. QUALIFICATIONS: Bachelor’s degree required, ideally in an appropriate field and 1-3 years of professional experience in event management and/or hospitality operations preferred. Skills or experience in conference services, student staff supervision, leadership development, community development, conflict resolution and a commitment to student learning and the student life profession with the desire to maintain an active involvement with students and parents, as well as faculty, campus administrators, and external partners, is preferred. Willingness to take on additional responsibilities based on previous experiences or institutional needs is expected. TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file. Moravian University will not sponsor applicants for a U.S. work visa for this position. Moravian University’s mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission, we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds, experiences, and perspectives. As part of Moravian University’s institutional values, all employees contribute to upholding our Community Standards and Expectations , which emphasize respectful engagement, accountability, inclusion, and lifelong learning. Moravian University is an equal opportunity employer and does not tolerate discrimination, harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal, state or local laws. Please see Moravian University’s Equal Opportunity and Title IX nondiscrimination statement for additional information. Please visit moravian.edu/benefits to review benefits offered at Moravian University* WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level. We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role, we encourage you to reach out to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. *Please visit this link to review the benefit eligibility status associated with this position. Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success. Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply.
