MSc/PhD Advisor

Job Details

Date Posted: 06/11/2026
Req ID: 48241
Faculty/Division: Faculty of Applied Science & Engineering
Department: Dept of Electrical & Computer Eng
Campus: St. George (Downtown Toronto)
Position Number: 00059390
Existing Vacancy: Yes

About us: The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked ECE department, and one of the largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students.

Your opportunity: As the MSc/PhD Advisor, you will provide front-line administrative services in support of the day to day operations of our graduate programs and courses. The role will provide a first point of contact for inquiries and will provide information and support to students on matters related to the graduate programs from the time of inquiry through their application, orientation, program progression, examination and post-graduation. This includes direct support for two key portfolio areas: the administration of graduate awards and scholarships, including eligibility advising, application coordination, and funding tracking; and program completion, encompassing the coordination of oral examinations, monitoring of degree milestones, and supporting students in progressing toward timely degree completion.

Your responsibilities will include:

• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Tracking and monitoring the distribution of scholarships
• Using established criteria when approving awards and/or scholarships
• Monitoring student degree progress
• Reviewing and assessing student records to confirm eligibility to graduate
• Providing detailed information regarding financial awards
• Tracking and monitoring distribution of awards and financial aid

Essential Qualifications: Bachelor's Degree or acceptable combination of equivalent experience. Minimum three years of recent and related student experience working in graduate administration in a post secondary academic environment. Experience working with and processing data in student information systems such as ROSI, ACORN, Slate or equivalent systems. Extensive knowledge of University policy and procedure with emphasis on graduate academic guideline and procedures, SGS policies and other related procedures. Experience coordinating scholarships, awards and/or fellowships including eligibility checks, record keeping, liaising with stakeholders including SGS, etc. – ranking, announcements, etc. Experience providing administrative support in graduate program completion including MOE, DOE, FOE. Strong working knowledge working with databases and preparing reports. Excellent verbal and written communications skills; ability to understand complex information and policies and successfully translate them to students. Excellent interpersonal and analytical skills. Proven collaborative and teamwork skills. Excellent customer service skills. Shows good problem solving skills, accuracy and the ability to meet multiple deadlines while working in an environment with frequent interruptions.

To be successful in this role you will be: Accountable, Communicator, Efficient, Meticulous, Organized, Self-directed.