West Chester University of Pennsylvania's Department of Athletics invites applicants for the vacant position of NCAA Compliance Assistant.
The shift for the position is Monday to Friday, 8:00 a.m. to 4:30 p.m.
West Chester University is an NCAA Division II member of the highly competitive Pennsylvania State Athletic Conference (PSAC). The Department of Athletics prepares our student athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community.
Reporting to the Assistant Athletics Director - Compliance Coordinator, this position will provide excellent service to student-athletes, coaches, and institutional staff members. The ideal candidate will demonstrate customer service experience; strong administrative, organizational, and record-keeping skills; the ability to prioritize tasks and solve problems; the ability to work independently and as part of a team; and the ability to communicate effectively and professionally across a diverse population of campus partners including students, faculty, staff and coaches.
Responsibilities include:
- Comply with all departmental, university, conference, and NCAA rules and regulations which directly deal with an NCAA Division II Athletic program.
- Monitor and organize recruitment documentation involving unofficial visits and official visits.
- Monitor playing and practice seasons including countable athletically related activity (CARA) logs, Declaration of Playing Season, and Dates of Competition.
- Enter, update, and maintain student-athlete information in various databases.
- Monitor designation of staff including all paid, volunteer, undergraduate assistants and managers on staff including assigning D2U, PSAC Sportsmanship form and any human resources initial documents.
- Maintain accurate team rosters through university Banner, Compliance Assistant and Teamworks.
- Assist in rules education of student-athletes, coaches, boosters, and staff regarding NCAA and PSAC rules and regulations.
- Assist in the completion of all preseason requirements for all student athletes and coaches.
- Assist in certifying student-athlete Athletic and Academic eligibility regarding initial eligibility and continuing eligibility.
- Assist with the department's scholarship program and renewal of athletics grant in aid agreements.
- Assist with updates to student athlete handbook and department policy and procedure manual.
- Assist with the day-to-day operations of the Athletic office and other duties as assigned.
Minimum Experience and Training:
- Such training as may have been gained through graduation from a four-year college or university OR Any equivalent combination of experience and training.
- Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel
Required Knowledge, Skills & Abilities:
- Some knowledge of the principles and practices of public administration.
- Some knowledge of the principles of governmental accounting, statistics, and public personnel administration.
- Some knowledge of the sources of information, methods, and techniques used in administrative research.
- Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures.
- Ability to conduct studies and analyze contributing to the development of sound operational procedures.
- Ability to speak and write effectively.
Preferred Qualifications:
- Bachelor's Degree
- Experience in higher education, college athletics or student support
- Experience in customer service
- Experience with student information systems and document management systems used in higher education (OnBase, Slate, Banner, SAP, 25Live)
- Experience in NCAA Applications and Compliance Software (Compliance Assistant, Teamworks, Transfer Portal, LSDBi, Eligibility Center, Learning Portal)
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