New Patient and Surgery Scheduler

Develop and maintain training and workflow documents for Surgery scheduling.

Schedule operative cases across multiple locations of care and different health systems as directed by supervisor, clinical providers and nursing staff.

Obtain surgery insurance authorizations.

Coordinate, track, and generate reports on OR block time, including all related communication with the hospitals

Assist with new patient visit scheduling and procure new patient medical records in a timely manner as needed.

Route correspondence to referring physicians and other appropriate care providers.

Share in answering incoming telephone calls from patients and referring physicians.

Serve as a liaison between patients and physicians for all non-clinical issues.

Complete referral and authorization checks.

Participate in staff meetings and trainings as required.

Generate patient quotes for procedures and surgeries.

Display a willingness to work collaboratively and cooperatively with all members of the Department

Establishes and maintains effective working relationships with leadership, physicians, colleagues and patients, addresses concerns in a forthright manner.

5% Administrative Support

• Provide administrative support to Department faculty as needed.
  
  
• Perform broad range of high-level administrative duties as requested
  
  

Work Location:

This role is primarily in person 3-5 days per week on the Anschutz Medical Campus, with an option to work 0-2 days per week remotely while remaining available as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
  
  
• Dental: Multiple plan options
  
  
• Additional Insurance: Disability, Life, Vision
  
  
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  
  
• Paid Time Off: Accruals over the year
  
  
• Vacation Days: 22/year (maximum accrual 352 hours)
  
  
• Sick Days: 15/year (unlimited maximum accrual)
  
  
• Holiday Days: 15/year
  
  
• Tuition Benefit: Employees have access to this benefit on all CU campuses
  
  
• ECO Pass: Reduced rate RTD Bus and light rail service
  
  

There are many additional perks & programs with the CU Advantage .

Qualifications:

Minimum Qualifications :

• High School Diploma or GED.
  
  
• Two (2) years of patient registration and insurance processes.
  
  • Substitution : A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.
    
    

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bilingual, Spanish-speaking.
  
  
• Customer service or general administrative experience.
  
  
• Experience with appointment scheduling and insurance verification.
  
  
• EPIC experience.
  
  
• MS Office experience.
  
  
• Two (2) years or more of Surgical Scheduling experience.
  
  
• Surgical Scheduling training experience within EPIC.
  
  

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
  
  

Knowledge, Skills and Abilities:

• Understanding of HIPAA practices and patient confidentiality.
  
  
• Ability to maintain a positive attitude with clients, employees, and management.
  
  
• Ability to work quickly – individually and as part of a team.
  
  
• Ability to read, analyze, and interpret policies, documents, and regulations.
  
  
• Must be detail-orientated and maintain excellent organizational skills.
  
  
• Must be tech savvy (ability to understand, apply, and benefit from technology).
  
  
• Ability to effectively communicate at all levels, including physicians, leadership, and staff.
  
  
• Ability to work within large, complex healthcare systems.
  
  
• Ability to attest to computer proficiency and learn new computer applications.
  
  
• Ability to keyboard/type, write legibly, and accurately record information.
  
  
• Ability to analyze and interpret data.
  
  
• Ability to organize workflow with particular focus on tracking patient care and improving patient flow.
  
  
• Effectively copes with fast-paced environment and typical job stressors.
  
  
• Ability to deal calmly and courteously with people.
  
  
• Ability to follow oral and written instructions and established procedures.
  
  
• Ability to multitask efficiently and effectively while maintaining quality control standards.
  
  
• Ability to maintain accuracy, consistency, and confidentiality.
  
  
• Demonstrates personal integrity, honesty, and sincerity at all times.
  
  
• Ability to perform basic filing, office procedures and word processing.
  
  
• Ability to adhere to all policies and procedures, including but not limited to standards for safety, attendance, punctuality, and personal appearance.
  
  

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)
   
   
2. Curriculum vitae / Resume
   
   
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
   
   

Questions should be directed to: Denise Black-Andersen, denise.black-andersen@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 5, 2026.

Anticipated Pay Range:

The starting salary range ( or hiring range ) for this position has been established as $48,289 - $52,877.

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu ​.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .