"Occupational Therapy Program Specialist I - Clinical Education Focus"

Job Description

Under general supervision, the Program Specialist supports the planning, development, and implementation of the clinical education program for the occupational therapy department. This position provides administrative support to clinical education faculty, ensures compliance with accreditation standards, manages documentation and records, and assists with the placement and tracking of students in clinical rotations. Travel to clinical sites may be required.

This full-time, in-office position is located on Tarleton’s main campus in Stephenville, Texas. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate, which may entail some evenings and weekends pending scheduled activities.

Responsibilities

• 50% Clinical Education Support:
  • Assists the AFWC and CCs in organizing and managing clinical rotations, including scheduling and communicating with clinical sites.
  • Prepares, distributes, and collects required clinical education documentation such as affiliation agreements, evaluations, and compliance forms.
  • Provides administrative support for clinical education faculty and ensures accurate and timely communication with clinical partners.
  • Maintains the clinical site database and tracks clinical placement availability and requirements.
  • Coordinates and participates in clinical site visits, including occasional travel as needed.
• 25% Compliance and Records Management:
  • Maintains and updates student clinical education records, ensuring compliance with accreditation and institutional standards.
  • Assists in the preparation and submission of reports required by ACOTE and other stakeholders.
  • Supports the development and documentation of policies and procedures related to clinical education.
  • Tracks student compliance with clinical site requirements (e.g., immunizations, background checks).
• 20% Program and Office Support:
  • Assists in planning clinical education events such as orientation sessions, preceptor training, and site visits.
  • Provides administrative support to the Program Director, AFWC, CC, and other faculty as needed.
  • Assists in the development and maintenance of budgets and special reports related to clinical education.
• 5% Other Responsibilities:
  • Performs other duties as assigned.

Minimum Requirements

Education and Experience:

• Bachelor's degree in an applicable field or equivalent combination of education and experience.
• No prior experience required.

Knowledge, Skills and Abilities:

• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Preferred Experience:

• Familiarity with clinical education processes, ACOTE accreditation standards, or similar processes is preferred.

Other Requirements:

• Ability to travel as needed to clinical sites.
• Participation in occasional evening and weekends, as part of the clinical team.

Salary

Commensurate with experience

The target base annual salary range is $41,000 to $50,761 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance + Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
• Dental insurance
• Vision insurance
• Retirement and Insurance programs

Paid Leave

• Tarleton employees enjoy one of the greatest PTO packages in the area!
• Paid sick leave
• Holiday pay
• Vacation
• Longevity pay
• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!
• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

• During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
• Employment applications must include: Completed online application, Cover Letter / Letter of Interest addressing qualifications, Curriculum Vitae or Resume, At least 3 current professional references and their full contact information.
• Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
• All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
• Equal Opportunity/Veterans/Disability Employer.