"Office Administration Assistant"

Job Description

Position Summary

: Under the direction of the Educational Center Administrator, assists in the administration of the office; assists with public information and awareness programs; and is responsible for center accounting and purchasing. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Typical Duties

: Serves as administration office lead in administrator's absence, making decisions regarding routine office policies and procedures; trains and oversees student clerical assistants and temporary classified staff; is responsible for office equipment maintenance, repair, and supplies; serves as a resource person to staff, students, and community; prepares ESA's; secures facilities; prepares and disseminates press releases and brochures; collects and disperses funds; assists with development and maintenance of programs which will bring the community to the campus. Works with Student Services Office to coordinate activities involving registration, preparation, printing, and distribution of class schedule, processes records, posts and processes grades; processing of student complaints; distribution of information to faculty, staff and community. Prepares and maintains records and is responsible for security of funds received for trust and general accounts, including all student fees; processes requisitions, solicits quotes, and locates vendors; reconciles cash register tapes and prepares bank deposits; issues and accounts for campus keys; enters and retrieves data from database management systems; assists in development of center budget; prepares budgetary transfer and modification requests; prepares minutes, reports, correspondence; types a variety of materials including letters, memoranda, reports, inventories, lists, forms, agendas and meeting minutes from rough draft, copy, notes, or verbal instructions; interviews callers; handles complaints, referring to appropriate staff members; assists in coordination of campus events such as graduation, student orientation and registration.

Minimum Qualifications

: EXPERIENCE: Two years of increasingly responsible clerical work. Experience in public relations, community services, accounting or bookkeeping practices and procedures and direct public contact. *Please mention you saw this ad on CommunityCollegeJobs.* Apply Now