Job Description Summary

Provide administrative and clerical support to the faculty, students, and staff. This role includes day-to-day operational responsibilities including answering telephones, bookkeeping, typing or word processing, accounting and financial management.

Job Responsibilities

Performs accounting duties in accordance with prescribed procedures; maintains accounting records in the department including reconciling expenses for monthly reporting requirement.
Organize and send communications for general staff meetings and other business office activities. Plan space needs and catering for meetings associated with business office staff. Create requisitions to order food for department meetings. Submit reimbursement requests for business office staff using Concur. Process guest dinner reimbursement in Concur for faculty. Onboarding seminar guest speakers in Ben Financials and process honorarium requests
Assist Core Facilities Coordinator with the management of daily LN2 order assignments. Monitor orders as needed and respond to customer inquiries. Coordinate deliveries with LN2 delivery staff and respond to their inquiries
Performs general administrative duties in support of the department including filing, picking up daily mail sorting and distributing mail, and maintaining office supplies. Manage weekly eShip transactions by confirming and updating funding source
Receives and resolves minor building maintenance request, including preparing work orders as needed
Other duties and responsibilities as assigned

Qualifications

High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

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Office Administrative Assistant B (Department of Biochemistry and Biophysics)

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

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University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

This is a Preview Listing…

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Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

Grants to USA Entities for Intelligent Dynamic Systems Research

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Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

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2026 AAA Annual Meeting: On the Verge

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Office Administrative Assistant B (Department of Biochemistry and Biophysics)

University of Pennsylvania