Job Type: Full-Time, Onsite
Location: 14401 W 65th Way, Unit B, Arvada, CO 80004
Schedule: Monday–Friday, 7:30 AM–4:30 PM
Salary: $27–$32/hour - $56,160.00 - $66,560.00
Position Summary
We are seeking a highly organized, professional, and service-oriented Office Administrative Assistant to support daily office operations and serve as a welcoming point of contact for employees, vendors, visitors, and business partners.
This is a fast-paced, highly interactive role for someone who thrives in an interrupt-driven environment, confidently manages competing priorities, and takes ownership of getting things done. The ideal candidate is exceptionally organized, technology-savvy, courteous, and proactive, with a natural ability to identify opportunities to improve processes, increase efficiency, and keep the workplace running smoothly.
This position works across the organization and serves as a liaison with Human Resources, Talent Acquisition, Training, Finance, IT, Operations, and other internal departments, as well as administrative teams at other company locations and parent-company resources.
Key Responsibilities
Office Administration & Front Desk
- Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
- Serve as a professional, friendly, and knowledgeable first point of contact.
- Maintain organized electronic and physical files, forms, and shared resources.
- Manages employee badge and building access administration.
- Identify administrative needs and independently develop practical solutions.
- Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation. Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.
Communications & Company Support
- Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
- Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
- Assist with employee appreciation initiatives, company events, and workplace activities.
Meeting, Travel & Event Coordination
- Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
- Ensure conference rooms are clean, organized, and meeting-ready.
- Support Microsoft Teams and other virtual meeting technology.
- Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
- Prepare and process expense reports, and reimbursements.
- Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.
Technology & Systems
Strong computer skills and the ability to quickly learn new technology are essential. Experience with the following is preferred:
Microsoft 365 | Outlook | Teams | Word | Excel | PowerPoint | SharePoint | ClickUp | Concur | JobBOSS
Qualifications & Core Competencies
- 3+ years of administrative, office coordination, or related experience preferred.
- Experience in manufacturing, assembly, production, engineering environment preferred.
- Excellent organizational, time-management, written, follow through, and verbal communication skills.
- Ability to manage multiple priorities, frequent interruptions, and changing demands while maintaining accuracy and professionalism.
- Strong attention to detail, follow-through, judgment, and problem-solving skills.
- Comfortable interacting with employees and leaders at all levels of an organization.
- Ability to work independently, maintain confidentiality, and take initiative without constant direction.
- Strong Microsoft 365 proficiency and demonstrated ability to learn new technology quickly.
- High school diploma or equivalent required; additional education or certifications are a plus.
- Bilingual English/Spanish skills are a plus, but not required.
The Perks
We care about your well-being both inside and outside of work. Our comprehensive benefits package for full-time employees includes:
- Medical, dental, and vision insurance
- 401(k) with company matching
- Generous paid time off (PTO)
- Boot reimbursement
- Employee referral bonuses
- Additional employee-focused perks and programs
Compensation details: 27-32 Hourly Wage
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