Job Details
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Job Title: Office Administrative Associate
Department: Dentistry | Dental Hygiene
About the Division
The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations.
The Division includes:
- Two undergraduate programs
- One graduate program
- Both in-person and asynchronous online instruction
The program prepares students to join dental health teams focused on oral health and disease prevention. Notably, it is:
- The only dental hygiene program in Ohio affiliated with a dental school
- The only program in the state offering a master’s degree in dental hygiene
Position Summary
The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.
Key Responsibilities
- Support the Division Chair in daily operations and strategic initiatives
- Ensure timely completion of division goals, projects, and deadlines
- Represent the Chair and Division to: College leadership, Students, External organizations and community partners
Research & Reporting
Research and analyze the following to provide recommendations and updates to the Division Chair:
- Programs
- Policies and procedures
- Operational data
Prepare and maintain reports and documentation using network and cloud-based systems
Budget & Financial Processes
- Monitor and manage division budgets across multiple funding sources in conjunction with the Chair
- Initiate financial transactions, including: Spend authorizations, Travel arrangements, Expense reimbursements
Scheduling & Coordination
- Manage the Chair’s calendar and meeting schedules
- Coordinate complex meetings involving multiple stakeholders
- Maintain shared calendars for classrooms and conference spaces
Office & Program Support
- Perform advanced administrative tasks, including: Document preparation and collaboration, File and data management in cloud-based systems, Handling confidential information
- Support personnel and documentation processes
- Assist in program planning and clinical exam coordination
- Provide guidance and task direction to coworkers
- Assist faculty with classroom technology issues
- Assist the Chair and any Search Committee Chair with faculty recruiting including: Meeting organization, Interview scheduling, Compliance documentation tracking through web based tracking services and committee and college-wide surveys
Communications & Compliance
- Manage division website and social media presence
- Compile and update materials, including: Clinic manuals, Booklists, Published resources
Events & Special Projects
- Plan and coordinate division events and activities
- Collaborate with other departments on shared initiatives
- Facilitate logistics for special events and programs
Additional Duties
- Identify and implement process improvements
- Perform other duties as assigned
Target Pay Range: $21.35 - $27.88 (based on education and relevant experience)
Additional Information
Minimum Qualifications: High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.
Location: Postle Hall (0024)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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