Office Administrator

Job Summary

The Department of Orthopaedics at the University of Utah is seeking an experienced and motivated Office Administrator to support the Musculoskeletal Surgical Oncology Division and affiliated programs at the Huntsman Cancer Institute (HCI). This role requires a high degree of professionalism, discretion, and the ability to coordinate seamlessly across both entities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. Strong organizational skills, excellent communication, and the ability to manage multiple priorities are essential.

Responsibilities

• Provide confidential, high-level administrative support to faculty and leadership.
• Draft, edit, and manage professional communications.
• Manage and prioritize multiple calendars, schedule meetings, and coordinate logistics.
• Arrange travel and process reimbursements.
• Resolve complex administrative matters independently.
• Support remote meeting scheduling and hosting (domestic and international).
• Plan and coordinate visits for visiting professors, faculty recruits, and scholars.
• Organize and execute events.
• Build and maintain effective working relationships with faculty, staff, leadership, and external partners.
• Represent the division in interactions with public and private organizations at local and national levels.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Bachelor's degree or equivalent (one year of education may substitute for two years of related experience). Proven ability to work independently, make informed decisions, and manage competing deadlines. Strong organizational, coordination, and communication skills. Familiarity with budgeting, finance, and public relations. Demonstrated professionalism in handling sensitive and confidential matters. Ability to perform all essential functions of the position. Note: This position does not involve direct patient care.

Prior experience in higher education, healthcare, or research administration. Event planning or project management background. Experience supporting senior leadership or executives.

Special Instructions

Requisition Number: PRN43042B. Full Time or Part Time? Full Time. Work Schedule Summary: Monday-Friday, 8-5 with some evening/weekend, as needed. Department: 00269 - Orthopedic Surgery Operations. Location: Campus. Pay Rate Range: $50,000-$70,000. Close Date: 12/4/2025. Open Until Filled.