Office Administrator Senior

Rockefeller Neuroscience Institute

The WVU Rockefeller Neuroscience Institute (RNI) is a comprehensive multidisciplinary patient care, education, and research institute providing neurological and mental healthcare through more than 300,000 visits annually. The 300+ physicians and scientists of the RNI improve lives by pioneering advances in neuroscience, brain health, and therapeutics.

About the Opportunity

Position will provide complex and independent administrative support for the RNI IC Administration.

What You'll Do

• Oversees daily operations of assigned area, coordinates activities that support RNI. Coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc. Oversee and monitor progress of RNI team members and provide support for various initiatives. Develops comprehensive reports on projects. Keeps updated records and creates reports or proposals as they pertain to ongoing initiatives at RNI IC.
• Implements policies and practices associated with awards and initiatives. Develops and/or recommends new or revised program goals or and objectives as required by supervisor. Tracks expenditures and transactions. Process contracts and sub-contracts for vendors/collaborators
• Develops workflow for assigned area and makes recommendations for improvements.
• Maintain extremely complex executive calendars. Arrange travel when necessary. Process reimbursements for AVP/VP/Director.
• Assists with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC. This may include coordination of travel, ordering food and beverages, greeting guests and presenters, and other tasks to support the RNI. Facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications.
• Reviews or edits reports on projects or initiatives.
• May supervise students assigned to area.

Pay Grade: 18

Qualifications

• Bachelor's degree in business or field directly related to the area of assignment.
• A minimum of two (2) years of experience in an administrative office setting.
• Any equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment.