"Office Assistant (College of Medicine-Tucson) (Multiple Positions)"

Position Highlights

The College of Medicine-Tucson is seeking two Office Assistants to perform a variety of administrative duties while supporting the Medicine Administration offices at the front desk. The successful candidates will be competent in using a variety of computer software programs; have high proficiency and comfort in multitasking; possess a strong customer service orientation; have strong oral and written communication skills; and demonstrate a high capacity to respond to requests in a timely manner with diplomacy and discretion.

This position will serve as a point of contact for many in and outside of the college, and it is imperative that all are treated with respect and feel welcome. This is a fully in-person position that requires performing a variety of clerical duties, including, but not limited to, making copies, filing, ordering office supplies, and conducting necessary errands. This role is not eligible for flexible work arrangements.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Responsible for maintaining a welcoming environment for the College of Medicine employees and patrons at the front reception desk.
• Answers and directs call to appropriate persons or takes messages from the callers.
• Greets visitors and directs them to the appropriate person; notifies the appropriate person of visitors' arrival, as needed.
• Independently answers inquiries and provides information or assistance to callers and visitors, as needed.
• Maintains the functionality and organization of the front reception area, copier/mail room, and conference rooms.
• Receives, date stamps, separates, and distributes incoming mail or other materials to work unit members; determines appropriate receiver based on the subject of correspondence or mail.
• Helps coordinate college wide events.
• Helps the Dean's office with projects, as needed.

Knowledge, Skills, Abilities:

• Skilled in Microsoft Office programs and databases.
• Highly developed people interactive skills.
• Ability to work independently within scope of position.
• Knowledge of standard office policies and procedures.
• Skilled in developing and maintaining good working relations.

Minimum Qualifications

High school diploma or equivalent, or equivalent learning attained through experience required. Minimum of three (3) years of relevant experience.

FLSA:

Non-Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

DOE

Compensation Type:

hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

2

Contact Information for Candidates

Casandra Sanchez | casandrasanchez@arizona.edu

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant

If selected for an interview, please be prepared to provide three professional reference upon request.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.