"Office Assistant III"

Position Summary

Provides secretarial support for administrators and departmental staff and serves as the department receptionist; will process gift acknowledgements; assists with department events and may need to attend evening and weekend events; will attend board meetings and records meeting minutes; processes vouchers, reimbursements, and enters student payroll; assists with ledger reconciliation; assists with research on prospective donors; prospect maintenance and contact reports; assists with the research and data collection for preparation of grants, proposals, and department reports; assists in developing policies and procedures for the office; performs other duties as assigned.

Minimum Requirements

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge to that which would normally be acquired by completing a two-year college degree in office administration; three to five years of intermediate work in Microsoft Office (Excel, Outlook, Word, Access); experience with Enterprise Business Systems (EBS); experience with data collection from Google alerts, Facebook and LinkedIn; experience with maintaining websites and establishing and maintaining social media sites, knowledge of Expression Engine; experience processing reimbursements; experience with meeting minutes; experience with proofreading and editing; self-starter with good decision making skills and ability to work independently on multiple projects simultaneously; ability to professionally articulate verbal and written communications; excellent interpersonal skills; demonstrated organizational skills with the ability to organize and prioritize work and tasks effectively and efficiently; ability to establish and maintain effective working relationships with, and provide superior service to alumni, donors, faculty and staff; ability and desire to work effectively and collaboratively as part of a team.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Provide cover letter and resume

Work Hours

STANDARD 8-5

Website

www.canr.msu.edu