Exceptional Health & Prescription
Coverage: Enjoy access to medical, dental, and vision
insurance with competitive employer contributions, that include
4 deductible options to suit your
needs.
Paid Time Off: Benefit from ample vacation,
sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible
dependents can take advantage of tuition waivers, supporting
continuous education and professional growth.
Wellness and Employee Assistance Programs:
Stay healthy with wellness initiatives, counseling services, and
mental health resources.
At the
University of Wyoming, we are committed to
creating a supportive and enriching workplace. To learn more about
what we offer, please refer to UW's
Benefits Summary.
JOB TITLE:
Office Associate - UW School of Graduate Education
JOB PURPOSE:
Perform advanced office and administrative/management support
tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Perform administrative tasks and projects in support of the
Dean/VP for the School of Graduate Education and all other staff
members within the School of Graduate Education, which will include
the oversight of all office functions; manage front desk, greet
people, answer phones, schedule meetings, manage School of Graduate
Education email, public relations/communications, provide guidance
to students, staff, faculty and outside constituencies regarding
graduate education policies and procedures, manages office supplies
inventory.
- Manage all academic graduate forms procedures.
- Analyze, process, organize and maintain graduate data and
communications as required. This may include assisting supervisor
by researching problems and providing resolution(s) as
directed.
- Event planning and coordination - includes: setting up and
running Zoom/Teams meetings.
SUPPLEMENTAL FUNCTIONS:
- Provide training regarding department and University
procedures; may provide computer application(s)/procedures
training.
- Perform special projects, as directed.
- Assist with revision of forms and office procedures.
COMPETENCIES:
- Adaptability
- Analysis/Problem Identification
- Attention to detail
- Consistency
- Initiative
- Quality Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education:
High School Diploma or GED
Experience:
2 years progressively responsible work-related experience
Required licensure, certification, registration or other
requirements: None
DESIRED QUALIFICATIONS:
- Experience answering telephones, maintaining calendars, and
scheduling appointments and group meetings
- Well-developed oral and written communication skills
- Office management skills, which includes ordering supplies and
managing inventory
- Ability to develop and maintain record keeping systems and
procedures
- Experience using Microsoft Suite - Office, Excel, Word,
PowerPoint, Access, Teams and Zoom
- Experience working in higher education
- Experience coordinating events
- Experience using Student Information Systems (SIS) and
financial systems, such as; Banner, Oracle and CMS
(Salesforce)
- Experience updating website content in a content management
system (CMS) or similar program
- Knowledge of University of Wyoming graduate education policies
and procedures
- Knowledge of University of Wyoming hiring and financial
procedures and processes
- 5 years progressively responsible work-related experience
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally
requests candidates upload the following document(s) for a complete
application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references
(references will only be contacted if you are selected as a
finalist for the position).
WORK LOCATION:
On-campus: This position provides vital support to
campus customers, and the successful candidate must be available to
work on campus, understanding our location is at 7,220 feet above
sea level.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United
States, as sponsorship for any work authorization or work visas is
not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
protected veteran. In compliance with the ADA Amendments Act
(ADAAA), if you have a disability and would like to request an
accommodation to apply for a position, please contact us at
307-766-2377 or email
jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of
30,000 residents nestled in the heart of the Rocky Mountain West.
The state of Wyoming continues to invest in its only 4-year
university, helping to make it a leader in academics, research, and
outreach with state-of-the-art facilities and strong community
ties. We invite you to learn more about Laramie by visiting the
About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie
offers both outstanding recreational opportunities and close
proximity to Colorado's Front Range and the metropolitan Denver
area. Laramie's beautiful mountain landscape offers outdoor
enjoyment in all seasons, with over 300 days of sunshine annually.
For more information about the region, please visit
http://visitlaramie.org/
Job Identification: 262113
Apply Before: 08/25/2026, 05:59 AM
Job Schedule: Full Time
Locations: 16 & Gibbon, Laramie, WY, 82071, US
Posted Salary Range: 38,700 - 45,408
Schedule (Hours Per Week): 40
Travel: Yes, 5%
To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/262113/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time+Worker%253BFaculty%252FAcademic%253BClassified+Staff%253BAdministrative%252FExecutive
je-442731ecb0fa42759171afeb4b9f1340
