Office / Business Manager II, Campus Facilities Management Operations

Hiring Department

Campus Facilities Management (CFM).

Learn more about our team here: https://www.umkc.edu/finadmin/campus-facilities/

The Campus Facilities Management (CFM) team is seeking an experienced Manager II CSM operations to join our team to supervise and maintain several key positions located within the department.

Job Description

UMKC's Campus Facilities Management is seeking qualified applicants for an exiting and pivotal role! This role helps keep both the Volker and Health Sciences Campuses running smoothly! Key responsibilities include, but are not limited to:

• Oversee and coordinate the work order process by entering, tracking, and validating work orders in the Total Management Authority (TMA) system, ensuring accurate technician time reporting and job completion.
• Ensure timely and accurate work order documentation in TMA, including verifying labor hours and maintaining data integrity for all assigned work.
• Manage system reporting and financial feeds by completing PeopleSoft reports related to work orders, postage, bulk mail, and business reply mail services.
• Administer invoicing processes for capital projects, maintenance work orders, and mail services, ensuring accuracy and timely processing.
• Serve as the primary point of contact for technology needs within Campus Facilities Management (CFM), coordinating software, network, and telecommunications requests.
• Monitor capital project budgets and balances, ensuring invoices are processed appropriately and tracking both payables and receivables.
• Lead inventory management efforts, including monthly cycle counts and reviews of central warehouse operations to ensure accurate tracking of materials and parts usage.
• Coordinate event-related work orders by ensuring all RooGroups student event requests requiring facilities support are accurately entered and tracked in TMA.
• Develop and deliver regular operational and financial reports (weekly, monthly, and quarterly), including inventory status, insurance claims, invoicing activity, lease tracking, and approvals for vouchers, requisitions, and travel/expense claims.
• Support fiscal year-end close activities by completing required checklists and ensuring accurate reconciliation of work orders, inventory, and capital project accounts.
• Contribute to team and departmental priorities by supporting additional projects and initiatives as assigned.

Supervision Received:

Receives instruction, guidance, and/or direction from more senior level roles. This position is a direct report to the assistant Director of Campus Facilities Management (CFM)

Supervision Exercised:

Provides day-to-day operational management to a team of 6-7 members.

Possesses formal supervisory responsibilities.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

At least 5 years of experiences and previous supervisory experience is preferred.