Posting Details
Posting Summary
Job Title
Office Clerk II
Division
Division of Finance & Administration
Department
Facilities Management Department
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
05
Salary Range
$34,936 - $44,500 / year
Fund Source
State Support
Job Summary
Under general supervision, performs complex clerical work requiring the application of varied procedures and specialized methods. May provide guidance and instruction to office clerks and assistants.
Job Duties
1. Respond to incoming calls and/or emails from customers and departmental staff. Maintain contact with internal and external customers related to work order inquiries.
2. Ensure accuracy by looking into the system to make sure that there are no duplicates according to Work Control procedures and the Work Control SOPs (e.g., using capital letters; detailed descriptions including who, what, when, where, and how; requester’s name and extension; purchases for material to be added to Work Order; supervisor’s and Work Manager’s signature)
3. Completes customer requests and work orders using an Enterprise Asset Management ( EAM ) system and the department’s Standard Operating Procedures; Ability to perform basic system functions such as running basic system queries, entering and approving timecards, etc. Completes or verifies all areas on a Customer Request form or Work Orders/Phases with a full description of the request. Receives and responds to requests generated by email. Tracks progress of customer requests/work orders when applicable.
4. Performs all other duties as assigned.
Requested Minimum Qualifications
Education:
A High School Diploma or GED is required.
Experience:
At least two years in clerical work.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis, with 30 college credits being equivalent to one year of experience.
Other Preferences for Consideration
Preferences:
General knowledge of office practices, procedures, and equipment; of grammar, spelling and punctuation. Skill in preparing reports; in operating manual and automated office equipment; in performing mathematical computations; in performing routine clerical tasks; in filing documents according to alphabetic and numeric sequences. Ability to plan and independently perform specialized clerical tasks; to understand and interpret department policies and procedures; to communicate effectively both orally and in writing; to follow oral and written instructions; to establish and maintain effective work relationships; to operate personal computers and assigned word processing and spreadsheet software.
Posting Detail Information
Posting Number
ST01632
Number of Vacancies
1
Job Open Date
10/16/2026
Application Review Date
Job Close Date
10/30/2026
Special Instructions to Applicant
Please enter two professional references on the References page of the application.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Posting Summary
Job Title
Office Clerk II
Division
Division of Finance & Administration
Department
Facilities Management Department
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
05
Salary Range
$34,936 - $44,500 / year
Fund Source
State Support
Job Summary
Under general supervision, performs complex clerical work requiring the application of varied procedures and specialized methods. May provide guidance and instruction to office clerks and assistants.
Job Duties
1. Respond to incoming calls and/or emails from customers and departmental staff. Maintain contact with internal and external customers related to work order inquiries.
2. Ensure accuracy by looking into the system to make sure that there are no duplicates according to Work Control procedures and the Work Control SOPs (e.g., using capital letters; detailed descriptions including who, what, when, where, and how; requester’s name and extension; purchases for material to be added to Work Order; supervisor’s and Work Manager’s signature)
3. Completes customer requests and work orders using an Enterprise Asset Management ( EAM ) system and the department’s Standard Operating Procedures; Ability to perform basic system functions such as running basic system queries, entering and approving timecards, etc. Completes or verifies all areas on a Customer Request form or Work Orders/Phases with a full description of the request. Receives and responds to requests generated by email. Tracks progress of customer requests/work orders when applicable.
4. Performs all other duties as assigned.
Requested Minimum Qualifications
Education:
A High School Diploma or GED is required.
Experience:
At least two years in clerical work.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis, with 30 college credits being equivalent to one year of experience.
Other Preferences for Consideration
Preferences:
- An associate’s degree is preferred.
- Four years of clerical work in an academic setting.
General knowledge of office practices, procedures, and equipment; of grammar, spelling and punctuation. Skill in preparing reports; in operating manual and automated office equipment; in performing mathematical computations; in performing routine clerical tasks; in filing documents according to alphabetic and numeric sequences. Ability to plan and independently perform specialized clerical tasks; to understand and interpret department policies and procedures; to communicate effectively both orally and in writing; to follow oral and written instructions; to establish and maintain effective work relationships; to operate personal computers and assigned word processing and spreadsheet software.
Posting Detail Information
Posting Number
ST01632
Number of Vacancies
1
Job Open Date
10/16/2026
Application Review Date
Job Close Date
10/30/2026
Special Instructions to Applicant
Please enter two professional references on the References page of the application.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is the highest level of education attained?
- GED
- High School Diploma
- Associates Degree
- Bachelors Degree
- Masters Degree
- PHD
- * Do you have at least two years of clerical work experience?
- Yes
- No
- * How did you hear about this employment opportunity?
- Diversity In Higher Education