"Office Coordinator"

Job Summary

Provide administrative and operational support to CAHS administration, department chair and faculty by planning, organizing and budget oversight in the Department of Physician Assistant.

Responsibilities

The duties include, but are not limited to:

• BUDGET MANAGEMENT - Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/reimbursements and budget amendments. Monthly review of prepayroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiency.
• ASSISTANT PROPERTY CONTROL OFFICER - Serve as Assistant Property Control Officer for the department. Submit Asset Management paperwork for transfer and/or surplus. Complete annual inventory audit and property loan agreements. Monthly review and maintenance of inventory to include computers, equipment, printers, fax machines etc. Maintenance of departmental space.
• BUSINESS OPERATIONS - Responsible for the timely processing of personnel actions for faculty, staff and students to include but not limited to time and attendance, effort reporting, recruitment, etc. Initiate all personnel actions including epars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation.
• ADMINISTRATIVE SUPPORT - Provide administrative support to the Chair, Faculty and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc.
• OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High School Diploma or GED from a recognized State or Federally accredited organization required, with a minimum of nine years of progressively responsible office support experience. OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Preferred Qualifications

Three to five years' experience in administrative and budgetary responsibilities of academic programs.

Knowledge, Skills, & Abilities

• KNOWLEDGE: Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
• SKILLS: Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
• ABILITIES: Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions. Maintain confidentiality, keep accurate records and make independent decisions. Attention to detail, critical thinking and initiative.

Shift/Salary/Benefits

Shift: Days Monday-Friday. Pay Band: B5. Salary Minimum: $17.88/hour - Midpoint: $20.69/hour. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

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