"Office Coordinator"

Job Summary

This position is responsible for providing support to senior leadership of the School of Computer and Cyber Sciences (SCCS), including all Deans and chairs.

Responsibilities

The duties include but are not limited to:

• SCCS SUMMERVILLE CAMPUS SUPPORT: Serve as the primary point of contact for students and visitors of the SCCS Summerville suite. Manages the reception area, answers telephone calls and greets visitors to the office. Manages equipment and supply inventory. Assist in the day-to-day operations of the School of Computer and Cyber Sciences-Summerville Campus. Order/maintain supplies, provide backup administrative support as needed for other SCCS areas (Riverfront and Annex). Coordinate travel arrangements and reimbursements for SCCS faculty and staff. Complete documentation related to financial requests including travel, purchase orders, reimbursement for staff and faculty. Serves as the building coordinator for the SCCS suite and is the primary point of contact for facilities. Provides support for school events including recruitment and outreach event set-up, and other events on campus.
• SUPPORTS SENIOR LEADERSHIP OF SCCS: Manage the calendar and meetings on behalf of the senior leadership. Provide administrative support to the senior leadership, including but not limited to faxing, maintaining files, organizing the office, attending appropriate meetings, preparing agendas, and recording minutes for distribution in a timely fashion. Prepare documents, maintain confidential files, and distribute incoming correspondence and mail management. Works with the registrar's office and classroom to schedule classes each semester. Manage the school and related program email to field prospective student questions. Provide student support in conjunction with advising staff. Assists with tracking Undergraduate course and research assistants.
• OTHER: Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organization, with a minimum of nine years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

KNOWLEDGE

SKILLS

• Excellent interpersonal, written, and verbal communication skill.
• Detail-oriented with strong prioritization and organizational skills.

ABILITIES

• Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days; M-F
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.