"Office Coordinator - Bauer College of Business - (494797 )"

Job Details

Department: Accountancy & Taxation

Salary: 16.63 - 18.73

Description:

Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers.

1. Coordinating the activities of clerical staff in performing general office duties.
2. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs).
3. Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets.
4. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms.
5. Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth.
6. Ordering office supplies and materials and maintaining an adequate stock at all times.
7. Performs other job-related duties as assigned.

Additional Position Information Become a Part of C. T. Bauer College of Business and the Accountancy & Taxation Department. The Accountancy & Taxation Department is one of the most highly recruited of any Houston business school by large public accounting firms in Houston. Our Internal Audit program is distinguished as one of just 13 globally and one of only 8 in the United States to be recognized as a Center of Excellence by the Institute of Internal Auditors.

Description: This role will be located within the Accountancy & Taxation Department at the C. T. Bauer College of Business. The ideal candidate for this role:

• Should demonstrate strong administrative and organizational abilities.
• Must have excellent interpersonal skills and a robust commitment to customer service.
• Should be capable of communicating clearly, both in writing and verbally, with faculty, students, and staff.
• Must be adept at prioritizing and planning work activities to manage time effectively.
• Should be organized, accurate, and thorough, with the ability to monitor work for quality.
• Must be reliable, able to follow instructions, respond to management direction, and strive for performance improvement based on feedback.

Preferences: Candidates with experience in processing payment vouchers and travel requests in a fast-paced environment.

Qualifications: Education will be considered in lieu of experience.

Required Attachments: Cover Letter, Resume

Notes to Applicant:

• Please include full work history on resume.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.