Office Coordinator

Job Details

Job Title: Office Coordinator
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 296128

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653

Location

Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Augusta University's School of Computer and Cyber Sciences is located at the center of many academic, governmental and corporate partnerships critical to the nation's cyber security and technology enterprise, including the U.S. Army Cyber Center of Excellence, the National Security Agency, Savannah River National Laboratory, and the U.S. Army Cyber Command, we are laying the foundation for a future of great opportunities all around. Now is the time to be a part of Augusta University's newest college! Our faculty bring valuable, practical skills into the classroom. Our students are innovators, doers and thinkers. The opportunities are boundless for you to pursue life-changing education at the School of Computer and Cyber Sciences. And we're just getting started.

Job Summary

This position is responsible for providing support to administration, including the Associate Dean of Academic Affairs.

Responsibilities

The duties include, but are not limited to:

SCCS SUMMERVILLE CAMPUS SUPPORT: Serve as the primary point of contact for students and visitors of the SCCS Summerville suite. Manages the reception area, answers telephone calls, and greets visitors to the office. Manages equipment and supply inventory. Assist in the day-to-day operations of the School of Computer and Cyber Sciences-Summerville Campus. Order/maintain supplies, provide backup administrative support as needed for other SCCS areas (Riverfront and Annex). Coordinate travel arrangements and reimbursements for SCCS faculty and staff. Complete documentation related to financial requests, including travel, purchase orders, and reimbursement for staff and faculty. Serves as the building coordinator for the SCCS suite and is the primary point of contact for facilities. Provides support for school events, including recruitment and outreach event set-up, and other events on campus.

SUPPORTS SENIOR LEADERSHIP OF SCCS: Manage the calendar and meetings on behalf of the senior leadership. Provide administrative support to the senior leadership, including but not limited to faxing, maintaining files, organizing the office, attending appropriate meetings, preparing agendas, and recording minutes for distribution in a timely fashion. Prepare documents, maintain confidential files, and distribute incoming correspondence and mail management. Works with the registrar's office and classroom to schedule classes each semester. Manage the school and related program email to field prospective student questions. Provide student support in conjunction with advising staff. Assists with tracking undergraduate courses and research assistants.

OTHER: Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization, with a minimum of nine years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong prioritization and organizational skills.

ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records, and make independent decisions.

Shift/Salary/Benefits

Shift: Days; M-F
Pay Band: B5
Salary: $17.88/hourly-$21.08/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!