Office Coordinator

562498

Canberra / ACT, ACT, Australia, 2601

Fixed Term

Closing at: Jul 1 2026 - 23:55 AEST

Classification: ANU Officer 6/7

Salary package: $100,847 - $116,083 per annum plus 17% superannuation

Terms: Full Time, Fixed Term (up to January 2028)

About the Opportunity

Provide critical administrative and operational support during a period of significant organisational transition.

This role has been established to ensure continuity of School operations during upcoming absences in the team and the preparation and submission of the School’s upcoming Engineers Australia (EA) Accreditation. The position reports to the School Administration Manager and plays a key role in supporting and coordinating EA accreditation activities, managing complex administrative processes, and ensuring compliance requirements are met.

As a senior member of the administration team, you will contribute to maintaining high-quality service delivery across the School, supporting workload redistribution during periods of reduced staffing capacity, and enabling efficient support for the School’s teaching and research activities. The position also provides an opportunity to strengthen administrative processes, minimise operational risk, and support a stable and consistent working environment.

About the School

The School of Engineering brings together a diverse and collaborative community dedicated to addressing complex “wicked problems” that extend beyond traditional disciplinary boundaries. Building on a strong foundation in systems thinking, the School integrates expertise across five focus areas: Aerospace, Energy, Environmental, Information & Signal Processing, and Mechatronics.

The School is supported by a professional administration team that provides essential operational, student-facing, and academic support services. Working closely with technical, health and safety, and central University service teams, the administration function ensures coordinated and responsive support across all areas of the School.

The School fosters a culture of innovation, collaboration, and inclusivity, creating an environment where staff and students are empowered to achieve excellence in research, education, and engagement.

About the College

As one of the great universities of the world, ANU is driven by a culture of excellence in everything we do. Our lived experience is increasingly one of large-scale systems of people, whose actions and interactions are influenced by our digital, physical and biological environment. The ANU College of Systems and Society (CSS) hosts many of the key disciplines necessary to help us design, build, regulate and secure the future.

CSS brings together expertise in social, technical, computational, ecological and scientific systems to build a new approach to systems design and build new national capabilities in data-driven policy and business development. The work we do in the College is to strengthen our national mission and meet our unique responsibilities as Australia’s national university. We will deliver on our mission by building a strong community, providing transformative educational experiences, conducting high-impact research, seeking meaningful engagement, and becoming a resilient organisation.

We welcome and openly acknowledge differences in expertise, research / education / professional focus, experience and perspective.

CSS is a vibrant and diverse community of more than three thousand students, staff, and visitors. Our College is comprised of the School of Computing, School of Cybernetics, School of Engineering, Fenner School of Environment & Society, Mathematical Sciences Institute, and the Australian National Centre for the Public Awareness of Science, supported by the Professional Services Group.

To enquire about this position, please contact Lucia Lu, Administration Manager, E: Lucia Lu@anu.edu.au.

Our commitment to diversity, belonging, inclusion and equity

ANU is committed to building a diverse and inclusive community, and particularly welcomes applications from women, Aboriginal and Torres Strait Islander people and candidates from culturally and linguistically diverse backgrounds. Furthermore, it is practice in the ANU College of Systems and Society to actively seek a gender mix of shortlisted candidates for interview. For more information about staff equity at ANU, visit https://services.anu.edu.au/human-resources/respect-inclusion.

We welcome and develop diversity of backgrounds, experiences and ideas and encourage applications from individuals who may have had non-traditional career paths, who may have taken a career break, had career disruptions or who have achieved excellence in careers outside of the higher education sector. We support applicants who require flexible arrangements in their work environments or patterns. If your experience looks a little different to what we’ve described, but you’re passionate and motivated by this position, we welcome your enquiry and application.

For more information about staff equity at ANU, click here. For enquiries about the application process, or if you require reasonable adjustment to apply for this role, please contact the hiring manager on the above listed details.

What we offer

The ANU provides attractive benefits and excellent support to maintain a healthy work/life balance and offers generous remuneration benefits, including four weeks paid vacation per year, assistance with relocation expenses and 17% employer contribution to superannuation. We also offer generous parental leave, the possibility of flexible and part time working arrangements, a parental and aged care support program, dual career hire programs, staff and family tuition fee discounts, ANU school holiday programs, and childcare facilities on campus. For more information, visit: https://services.anu.edu.au/human-resources.

How to apply

Applicants must apply online via the ANU recruitment portal and should upload the following separate documents:

• A max 2-4 page statement addressing the selection criteria.
• A detailed curriculum vitae (CV) and the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees, you can complete these online when prompted in the application form.

Applications which do not address the selection criteria may not be considered for the position.

Please note: The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process. An offer of employment is conditional on satisfactory results.