"Office Coordinator - College of Nursing"

Job Summary

This position directs the daily operations of the department in partnership with the Department Chair and provides high-level support to administration and faculty by planning, organizing, and managing the resources of the department.

Responsibilities

The responsibilities include, but are not limited to:

• Responsible for managing the day-to-day operations of the department in collaboration with the Department Chair, performs critical assessment of office operations to ensure efficiency, establishes priorities and is proactive in developing new ideas and procedures for improvements, maintains high-level knowledge of all aspects of the department, communicates effectively with the outside public, provides and ensures resource support for Department Chair and departmental faculty to enable focus on the critical missions of research, teaching, and scholarship, and assesses the priority of incoming communication and directs to the appropriate personnel.
• Serves as the department's approver for bi-weekly and monthly time and absence in OneUSG.
• Works in conjunction with the Department Chair on all matters related to faculty recruitment, collaborates with the Business Office within the College to prepare the appropriate paperwork and secure institutional and College approvals as needed, and orients new faculty.
• Assists Department Chair with the teaching assignment system and communications to faculty.
• Partners with the Department Chair and Financial Services within the College to assess financial needs critical to successful operation of the department, and designs departmental system for the efficient preparation of documents needed for departmental purchases.
• Plans and coordinates departmental programs, colloquia, projects, and special events. Prepares materials for presentations at seminars, conferences, meetings, and participate as a department representative as needed.
• Acts as a knowledgeable resource regarding developments in campus and departmental procedures; communicates pertinent information to faculty and Department Chair to ensure adherence to current procedures and requirements of the department and the institution.
• Maintains Department Chair's calendar, schedules meetings, makes travel arrangements, prepares travel requests and expense statements for department faculty, and other forms incidental to these responsibilities.
• Other duties as assigned to include assignments/projects/events.

Required Qualifications

High School Diploma, GED, or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Preferred Qualifications

Prior OneUSG Connect experience. Prior experience in higher education or health sciences environment.

Knowledge, Skills, & Abilities

Excellent customer service, interpersonal, organizational, and verbal/written communication skills. Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases. Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F. Pay Band: 5. Salary: Minimum $17.88/hour. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 4/8/25 - Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive patient, student, employee, financial, business, etc. information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. 'Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.' Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university. Select University Faculty & Staff > Internal Applicants if you are a current university employee. If you need further assistance, please contact us at 706-721-9365. To apply, visit https://www.augusta.edu/hr/jobs/.