"Office Coordinator of Clinical Nursing"

Job Details

Office Coordinator of Clinical Nursing

Job Category: Administrative / Clerical

Requisition Number: OFFIC001227

Posted: September 17, 2025

Full Time

On-site

Rate: $22.53 USD per hour

Monmouth University Main Campus, West Long Branch, NJ

Monmouth University is seeking applications for a full-time Office Coordinator in the Nursing department.

The candidate would be expected to answer telephones, route calls, and maintain the message center; assist with the maintenance of address, communication, calendar files, filing systems, and student-related documents; process correspondence, course syllabi, student-related forms, faculty-related documents, book orders and other items as needed.

This is an in-person, on-campus, non-remote position.

For more information about the department, please visit the Department of Nursing webpage.

Additional Application Material Required:

• Resume or Curriculum Vitae
• Cover Letter
• Professional References

Duties and Responsibilities:

• Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.
• Perform clerical duties for the department, including but not limited to preparing meeting minutes, agendas, and other correspondence, forms, and reports. Sort and distribute mail, and perform photocopying, faxing, and filing.
• Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual, and food ordering.
• Assist students and faculty with coordinating advising, scheduling, and registering of classes, and preparation of forms for approval.
• Assist with the maintenance of the departmental budget. Prepare budget revisions as directed. Prepare and process expense vouchers, purchase orders, contracted and professional services forms and purchase requisitions for department and maintain records of such.
• Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.
• Maintain department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.
• Provide support for office functions specific to the department, including but not limited to recruiting events, guest speakers, and student awards.
• Assist student organizations and clubs specific to the department in their programs with room reservations, food orders, flyer distribution, etc.
• Assist Office Coordinator for Clinical Placements during high volume periods. Collect clinical requirements for BSN faculty/instructors.
• Create and maintain databases and filing systems for accreditation.
• Other duties as assigned.

Minimum Qualifications:

• Three plus (3+) years of related experience.
• Must be able to interact with students, University personnel, and outside constituencies as necessary.
• Must be able to handle multiple tasks simultaneously and effectively.
• Must be able to follow directions, work independently, as well as function as a team player.
• Able to organize and maintain records for long-term documentation for accreditation.
• Strong organizational skills and ability to keep excellent records.

Preferred Qualifications:

• Experience in an educational setting.
• Familiarity with nursing/medical terminology.