Prepare correspondence, forms, and standard communications using established templates.Maintain electronic and physical filing systems in accordance with departmental and institutional requirements.Assist with document formatting, copying, scanning, and distribution.Scheduling & Logistical Support- Assist with scheduling meetings, classes, interviews, and events using departmental calendars.
- Prepare meeting materials and agendas as directed.
- Record meeting minutes and distribute materials.
- Coordinate room reservations, audiovisual needs, and event logistics.
Academic & Student Support- Assist with academic record updates, evaluation distribution, and data entry related to student progress.
- Support student onboarding and graduation processes through checklist completion and document preparation.
- Respond to routine student, faculty, and staff inquiries and route complex issues to senior coordinators.
Accreditation & Compliance Support- Assist with preparation and organization of accreditation and regulatory documentation.
- Maintain documentation repositories and ensure files are complete and accessible.
- Support data collection activities under the direction of senior staff.
Financial & Operational Support- Initiate purchasing and travel requests in accordance with established procedures.
- Track invoices, receipts, and expense documentation for review by senior coordinators.
- Assist with supply ordering and inventory tracking.
- Support payroll and timekeeping processes through data collection and submission preparation.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required QualificationsWork Experience:- Five (5) years of experience providing clerical or administrative support in an academic, healthcare, or office environment.
- Experience managing multiple tasks and meeting deadlines.
Preferred QualificationsEducation: Associate's degree in a relevant field.
Work Experience:- Experience working in higher education or an academic health environment.
- Familiarity with student information systems or learning management systems.
Skills- Organization.
- Communication.
- Detail oriented.
- Computer skills.
- Confidentiality.
- Multi-tasking.
Required DocumentsComprehensive Benefits Package:Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
https://www.kumc.edu/human-resources/benefits.htmlEmployee Type: Regular
Time Type: Full time
Rate Type: Hourly
Compensation Statement:The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range: $28.20 - $38.35
Minimum$28.20
Midpoint$33.17
Maximum$38.35
Application Instructions:To learn more and apply online, please visit
https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Office-Coordinator---School-of-Health-Professions--Nurse-Anesthesia-Education-_JR010379 or go to
https://careers.kumc.edu/ and search for position number JR010379.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at
www.kumc.edu.
Benefits:KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit
https://www.kumc.edu/human-resources/benefits.htmlEqual Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscriminationje-f6de6223d3f24e94a1af1e359fc83c66
