Tennessee State University Campus Operations and Planning, Design & Construction invites applications for the position of Office Manager.
The Office Manager will provide administrative support for two offices: Planning Design Construction and Bus Operations. The goal is to ensure efficient operation and maintain an on-site presence.
This position supports the Assistant Vice President and staff members through a variety of tasks related to fiscal management, procurement, document digitization, student record management, office management, and collection of data for reporting purposes, along with grant projects.
Characteristic Duties and Responsibilities:
- Communicates amongst staff with current and prospective partners on university matters which impact the institution
- Initiates purchases, prepare contracts, facilitates travel and reimbursements, balance budget for state, travel and grant accounts
- Assists with maintaining the accuracy of the regulatory submissions by observing a recurring review schedule
- Facilitates and Instructs training sessions for new hires in the department for successful on-boarding
- Assists Directors with fiscal management, clerical duties and arranging necessary meetings as related to benchmarks and routine reporting
- Exercises independent judgment when assisting with special projects, either through resolving issues, referring them to the appropriate resource including administrator or associate
- Drafts correspondence, maintains office calendar and event calendar for the division
- Oversees the work of student workers ensuring accuracy, efficiency and productivity
- Performs other related duties as assigned
Knowledge/Skills/Abilities:
- Must have the ability to use both PC and iOS equipment, mobile devices, automation for paperless operation, along with public speaking skills.
- Excellent written and oral communication skills.
- Must understand higher education systems, policies and procedures, along with understanding what is needed in event planning, office management and basic media production.
