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Office Manager

Applications Close: Oct 27, 2026

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Chantilly, Virginia, United States

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Department: Col of Humanities and Soc Science

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Institute for Immigration Research (IIR) is a multidisciplinary research institute at George Mason University. The IIR’s mission is to generate and amplify relevant research on immigrants and immigration to the United States through engaging with and educating the public, policymakers, and the next generation of migration researchers.

The IIR is located on the campus of George Mason University in Fairfax, Virginia, outside the nation’s capital, Washington, DC. Its strategic location allows the IIR to draw on unparalleled academic, government, and private resources to advance its mission in research, education, and professional opportunities for current and future scholars of immigration studies. Through research, conferences, workshops, lectures, and other events, the IIR is able to engage in community outreach with one of the most diverse populations in the United States.

About the Position:

The Office Manager provides operational and administrative support for the Institute for Immigration Research (IIR). The position coordinates with the College of Humanities and Social Sciences (CHSS) HR team to assist with research staff, part-time and graduate student hiring, and onboarding of new staff; supports the Director with financial management of all center funds including budgeting, forecasting, and Advisory Board reporting; offers guidance and support to graduate and undergraduate students in IIR related tasks; provides IIR sponsored event coordination support; manages equipment and the annual equipment inventory process; serves as the point of contact for all purchasing needs within the office (P-Card, eVA, etc.); and serves as the technical point of contact and telecom coordinator.

Responsibilities:

Fiscal Management, Financial Processes, and Human Resources:

Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;

Serves as IIR’s expert in purchasing and accounts payable processes;

Serves as the point of contact for all purchasing needs in the IIR;

Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;

Ensures proper utilization of P-Card and eVA purchases;

Reconciles all charges and submits for approval; and

Manages the faculty affiliation process.

Grants Administration and Proposal Support:

Provides oversight and support of research grants financial management for compliance with sponsor, University, state, and federal guidelines;
Assists the IIR Director, Assistant Director, and research faculty with the preparation and submission of grant proposals to the Office of Sponsored Programs (OSP); and
Manages purchasing, hiring, accounting, and other financial details of grant funded projects.

Coordinates Annual Calendar, Event and Project Planning, and Supports IIR Projects:

Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
Manages IIR staff and public-facing calendar;
Coordinates scheduling, technical support, licensing, sponsorships, space coordination, signage, software access; food and beverage purchase, and set-up and breakdown for events; and
Manages promotion and communication for events and projects.

Oversees Communication and Website:

Maintains various contact lists and generic emails, updating the lists and passwords as needed when changes occur;
Oversees the IIR website and assists with content management and updates; and
Supervises the Graduate Research Assistant (GRA) in producing regular social media posts.

Work Orders, Records, and IT:

Coordinates all work orders (e.g., computer, keys, facilities);
Retains documentation organized in accordance with the statues of Virginia;
Serves as the IIR’s point of contact for purchasing computers, other technology, post-award research needs, and office supplies; and
Manages the annual equipment inventory process.

CHSS Policies and Procedures:

Attends the CHSS Business Administrator Group and other meetings, and disseminates information to IIR staff and affiliates;
Maintains up-to-date training and knowledge of all relevant CHSS policies and processes; and
Ensures IIR staff and projects are compliant.

Required Qualifications:

High school diploma or equivalent;
Generally, a minimum of 3 years of experience in management or fiscal services;
Knowledge of budgeting, financial management, and purchasing;
Knowledge of Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva;
Excellent interpersonal and communication skills, including the ability to write clearly and accurately;
Skilled at event coordination and promotion;
Skilled at meeting/event coordination;
Strong organizational abilities (calendar, project management, files, time management, project coordination);
Ability to prioritize multiple tasks and work well within deadlines;
Demonstrated ability to troubleshoot problems independently; and
Ability to work occasional nights and weekends for IIR–hosted events.

Preferred Qualifications:

Bachelor's degree in a related field;
Experience working in a higher education setting;
Experience with MS Excel, Banner, VA Commonwealth's eVA purchasing system, and Bank of America P-Card reconciliation system;
Knowledge of George Mason University or other university systems (Banner, Mason Finance Gateway, PageUp, MESA, MicroStrategy, etc.);
Knowledge of webinar and virtual meeting organization (MS Teams, Zoom);
Knowledge of web design and maintenance (experience with George Mason CHSSWeb strongly preferred);
Some knowledge of U.S. immigration history and policy;
Ability with grant management and proposal support in an academic or non-profit environment; and
Ability in the development of promotional materials.

Instructions to Applicants:

For full consideration, applicants must apply for the Office Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date: August 25, 2026

For Full Consideration, Apply by: September 8, 2026

Open Until Filled: Yes

Mason Ad Statement

George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.

George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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To Be AnnouncedUnited States

Office Manager

Applications Close: Oct 27, 2026

Post My Job

Chantilly, Virginia, United States

0Views

Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;

Serves as IIR’s expert in purchasing and accounts payable processes;

Serves as the point of contact for all purchasing needs in the IIR;

Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;

Ensures proper utilization of P-Card and eVA purchases;

Reconciles all charges and submits for approval; and

Manages the faculty affiliation process.

Grants Administration and Proposal Support:

Provides oversight and support of research grants financial management for compliance with sponsor, University, state, and federal guidelines;
Assists the IIR Director, Assistant Director, and research faculty with the preparation and submission of grant proposals to the Office of Sponsored Programs (OSP); and
Manages purchasing, hiring, accounting, and other financial details of grant funded projects.

Coordinates Annual Calendar, Event and Project Planning, and Supports IIR Projects:

Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
Manages IIR staff and public-facing calendar;
Coordinates scheduling, technical support, licensing, sponsorships, space coordination, signage, software access; food and beverage purchase, and set-up and breakdown for events; and
Manages promotion and communication for events and projects.

Oversees Communication and Website:

Maintains various contact lists and generic emails, updating the lists and passwords as needed when changes occur;
Oversees the IIR website and assists with content management and updates; and
Supervises the Graduate Research Assistant (GRA) in producing regular social media posts.

Work Orders, Records, and IT:

Coordinates all work orders (e.g., computer, keys, facilities);
Retains documentation organized in accordance with the statues of Virginia;
Serves as the IIR’s point of contact for purchasing computers, other technology, post-award research needs, and office supplies; and
Manages the annual equipment inventory process.

CHSS Policies and Procedures:

Attends the CHSS Business Administrator Group and other meetings, and disseminates information to IIR staff and affiliates;
Maintains up-to-date training and knowledge of all relevant CHSS policies and processes; and
Ensures IIR staff and projects are compliant.

Required Qualifications:

High school diploma or equivalent;
Generally, a minimum of 3 years of experience in management or fiscal services;
Knowledge of budgeting, financial management, and purchasing;
Knowledge of Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva;
Excellent interpersonal and communication skills, including the ability to write clearly and accurately;
Skilled at event coordination and promotion;
Skilled at meeting/event coordination;
Strong organizational abilities (calendar, project management, files, time management, project coordination);
Ability to prioritize multiple tasks and work well within deadlines;
Demonstrated ability to troubleshoot problems independently; and
Ability to work occasional nights and weekends for IIR–hosted events.

Preferred Qualifications:

Bachelor's degree in a related field;
Experience working in a higher education setting;
Experience with MS Excel, Banner, VA Commonwealth's eVA purchasing system, and Bank of America P-Card reconciliation system;
Knowledge of George Mason University or other university systems (Banner, Mason Finance Gateway, PageUp, MESA, MicroStrategy, etc.);
Knowledge of webinar and virtual meeting organization (MS Teams, Zoom);
Knowledge of web design and maintenance (experience with George Mason CHSSWeb strongly preferred);
Some knowledge of U.S. immigration history and policy;
Ability with grant management and proposal support in an academic or non-profit environment; and
Ability in the development of promotional materials.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

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Related Jobs - August 29, 2026

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Essential

Related Conferences

To Be AnnouncedUnited States

Office Manager

Applications Close: Oct 27, 2026

Post My Job

Chantilly, Virginia, United States

0Views

Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;

Serves as IIR’s expert in purchasing and accounts payable processes;

Serves as the point of contact for all purchasing needs in the IIR;

Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;

Ensures proper utilization of P-Card and eVA purchases;

Reconciles all charges and submits for approval; and

Manages the faculty affiliation process.

Grants Administration and Proposal Support:

Provides oversight and support of research grants financial management for compliance with sponsor, University, state, and federal guidelines;
Assists the IIR Director, Assistant Director, and research faculty with the preparation and submission of grant proposals to the Office of Sponsored Programs (OSP); and
Manages purchasing, hiring, accounting, and other financial details of grant funded projects.

Coordinates Annual Calendar, Event and Project Planning, and Supports IIR Projects:

Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
Manages IIR staff and public-facing calendar;
Coordinates scheduling, technical support, licensing, sponsorships, space coordination, signage, software access; food and beverage purchase, and set-up and breakdown for events; and
Manages promotion and communication for events and projects.

Oversees Communication and Website:

Maintains various contact lists and generic emails, updating the lists and passwords as needed when changes occur;
Oversees the IIR website and assists with content management and updates; and
Supervises the Graduate Research Assistant (GRA) in producing regular social media posts.

Work Orders, Records, and IT:

Coordinates all work orders (e.g., computer, keys, facilities);
Retains documentation organized in accordance with the statues of Virginia;
Serves as the IIR’s point of contact for purchasing computers, other technology, post-award research needs, and office supplies; and
Manages the annual equipment inventory process.

CHSS Policies and Procedures:

Attends the CHSS Business Administrator Group and other meetings, and disseminates information to IIR staff and affiliates;
Maintains up-to-date training and knowledge of all relevant CHSS policies and processes; and
Ensures IIR staff and projects are compliant.

Required Qualifications:

High school diploma or equivalent;
Generally, a minimum of 3 years of experience in management or fiscal services;
Knowledge of budgeting, financial management, and purchasing;
Knowledge of Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva;
Excellent interpersonal and communication skills, including the ability to write clearly and accurately;
Skilled at event coordination and promotion;
Skilled at meeting/event coordination;
Strong organizational abilities (calendar, project management, files, time management, project coordination);
Ability to prioritize multiple tasks and work well within deadlines;
Demonstrated ability to troubleshoot problems independently; and
Ability to work occasional nights and weekends for IIR–hosted events.

Preferred Qualifications:

Bachelor's degree in a related field;
Experience working in a higher education setting;
Experience with MS Excel, Banner, VA Commonwealth's eVA purchasing system, and Bank of America P-Card reconciliation system;
Knowledge of George Mason University or other university systems (Banner, Mason Finance Gateway, PageUp, MESA, MicroStrategy, etc.);
Knowledge of webinar and virtual meeting organization (MS Teams, Zoom);
Knowledge of web design and maintenance (experience with George Mason CHSSWeb strongly preferred);
Some knowledge of U.S. immigration history and policy;
Ability with grant management and proposal support in an academic or non-profit environment; and
Ability in the development of promotional materials.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Related Jobs - August 29, 2026

View All Jobs

Essential

Related Conferences

To Be AnnouncedUnited States

Office Manager

Applications Close: Oct 27, 2026

Post My Job

Chantilly, Virginia, United States

0Views

Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;

Serves as IIR’s expert in purchasing and accounts payable processes;

Serves as the point of contact for all purchasing needs in the IIR;

Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;

Ensures proper utilization of P-Card and eVA purchases;

Reconciles all charges and submits for approval; and

Manages the faculty affiliation process.

Grants Administration and Proposal Support:

Provides oversight and support of research grants financial management for compliance with sponsor, University, state, and federal guidelines;
Assists the IIR Director, Assistant Director, and research faculty with the preparation and submission of grant proposals to the Office of Sponsored Programs (OSP); and
Manages purchasing, hiring, accounting, and other financial details of grant funded projects.

Coordinates Annual Calendar, Event and Project Planning, and Supports IIR Projects:

Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
Manages IIR staff and public-facing calendar;
Coordinates scheduling, technical support, licensing, sponsorships, space coordination, signage, software access; food and beverage purchase, and set-up and breakdown for events; and
Manages promotion and communication for events and projects.

Oversees Communication and Website:

Maintains various contact lists and generic emails, updating the lists and passwords as needed when changes occur;
Oversees the IIR website and assists with content management and updates; and
Supervises the Graduate Research Assistant (GRA) in producing regular social media posts.

Work Orders, Records, and IT:

Coordinates all work orders (e.g., computer, keys, facilities);
Retains documentation organized in accordance with the statues of Virginia;
Serves as the IIR’s point of contact for purchasing computers, other technology, post-award research needs, and office supplies; and
Manages the annual equipment inventory process.

CHSS Policies and Procedures:

Attends the CHSS Business Administrator Group and other meetings, and disseminates information to IIR staff and affiliates;
Maintains up-to-date training and knowledge of all relevant CHSS policies and processes; and
Ensures IIR staff and projects are compliant.

Required Qualifications:

High school diploma or equivalent;
Generally, a minimum of 3 years of experience in management or fiscal services;
Knowledge of budgeting, financial management, and purchasing;
Knowledge of Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva;
Excellent interpersonal and communication skills, including the ability to write clearly and accurately;
Skilled at event coordination and promotion;
Skilled at meeting/event coordination;
Strong organizational abilities (calendar, project management, files, time management, project coordination);
Ability to prioritize multiple tasks and work well within deadlines;
Demonstrated ability to troubleshoot problems independently; and
Ability to work occasional nights and weekends for IIR–hosted events.

Preferred Qualifications:

Bachelor's degree in a related field;
Experience working in a higher education setting;
Experience with MS Excel, Banner, VA Commonwealth's eVA purchasing system, and Bank of America P-Card reconciliation system;
Knowledge of George Mason University or other university systems (Banner, Mason Finance Gateway, PageUp, MESA, MicroStrategy, etc.);
Knowledge of webinar and virtual meeting organization (MS Teams, Zoom);
Knowledge of web design and maintenance (experience with George Mason CHSSWeb strongly preferred);
Some knowledge of U.S. immigration history and policy;
Ability with grant management and proposal support in an academic or non-profit environment; and
Ability in the development of promotional materials.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Related Jobs - August 29, 2026

View All Jobs

Essential

Related Conferences

To Be AnnouncedUnited States

Office Manager

Post My Job

Chantilly, Virginia, United States

This is a Preview Listing…

Related Jobs - August 29, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Office Manager

Post My Job

Chantilly, Virginia, United States

This is a Preview Listing…

Related Jobs - August 29, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Office Manager

Post My Job

Chantilly, Virginia, United States

This is a Preview Listing…

Related Jobs - August 29, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Office Manager

Post My Job

Chantilly, Virginia, United States

This is a Preview Listing…

Related Jobs - August 29, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027