Office Manager

About the Department

The Office of the Provost is tasked with providing leadership and service to achieve the academic mission of the University. This requires a relationship with academic and research offices, colleges, departments, and institutes.

About the Position

The Office of the Provost Office Manager is an experienced administrative professional that provides comprehensive support across the Provost area. The position serves as a central point of contact for the office, offering administrative, fiscal, facilities, and event coordination support. Responsibilities include managing office operations, supervising wage employees, coordinating reception coverage, handling correspondence, organizing travel and reimbursements, supporting budget and purchasing activities, and providing information and guidance to staff within the Provost area. The Office Manager works closely with the Director of Provost Administration and Operations, keeping them informed and up to date on all office operations, initiatives, and activities to ensure effective coordination and decision-making. The position will become the primary point of contact and source of information that connects the Office of the Provost with the George Mason University academic and administration community and local communities.

Responsibilities

Operations

Serves as the general point of contact for the office in the areas of organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. This includes designing and implementing office policies, establishing standard operating procedures to minimize duplicative efforts, and providing support to all members of the office.

Fiscal and Purchasing Support

Works to reconcile specific purchasing transaction items to ensure the fiscal viability of the Office of the Provost's financial records.

Desktop and Facilities Support

Provides limited desktop support and liaises with ITS and the help desk with the Office of the Provost desktop and computer equipment needs.

Special Projects

Provides coordination and administrative support for selected programmatic and operational initiatives and projects related to academic affairs, faculty, research, and student life, as assigned by the Director of Provost Administration and Operations.

Required Qualifications

• High school diploma or equivalent combination of education and experience
• Demonstrated experience (typically at least 1 year) managing office operations, administrative procedures, and financial processes, including purchasing, travel, reimbursements, procurement, and reconciliation

Preferred Qualifications

• Bachelor's degree in related field such as business administration, administrative services, or equivalent combination of education and work experience
• Experience working in Higher Education