"Office Manager Interdisciplinary Studies and School of Communication and Media"

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

This position will be split 80/20 between The Department of Interdisciplinary Studies and the School of Communications and Media.

Responsibilities

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Required Qualifications

Educational Requirements: Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience: Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education in a related field

Preferred Experience: Previous experience with office management or staff supervision; Previous experience in higher education

Proposed Salary

The budgeted salary range is $20.60 to $22.93 per hour. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more!

Knowledge, Skills, & Abilities

ABILITIES: Able to maintain and appropriately utilize the location's PCard; Able to maintain confidentiality; Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE: Knowledge of basic accounting, data and administrative management practices and procedures; Basic understanding of budgets

SKILLS: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite); Strong attention to detail and follow up skills; Strong customer service skills and phone and e-mail etiquette