"Office Manager"

Position Title: Office Manager

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant III

Job Duties:

• Provides office and administrative support to Multicultural Student Services (MSS)
• Provides supervision of student assistants at the front desk including hiring, training and onboarding of student workers
• Assists with the tracking of expenses and reconciling of budget
• Schedules and coordinates staff meetings
• Schedules logistics and secures resources for meetings, programming, events, and unit operations
• Serves as primary contact via phone and in person during scheduled work hours
• Responds to emails, and directing inquiries to appropriate staff members or offices
• Manages office supplies, ordering new supplies and keeping track of supplies and equipment inventory
• Prepares and edits documents and reviews work done by others
• Maintains office files, both digital and physical, ensuring easy access and organization
• Develops and distributes office communication to appropriate parties
• Develops, implements, and maintains methods and organizational systems within MSS
• Enters and updates data in database or spreadsheets
• Assists with the preparation of reports
• Supports the preparation of events, workshops, and meetings, and assists with special projects
• Perform other duties as assigned

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Prepares and audits complex records, edits documents, and reviews work done by others
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Compensation: Minimum starting salary of $20.00, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan.

Required Qualifications:

• High school diploma
• Minimum two years of experience working in a clerical related setting
• Strong organizational and administrative skills
• Excellent written, oral, and interpersonal communication skills
• Working knowledge of Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree
• More than one-year experience in a clerical related position in higher education, public agency, or non-profit
• Intercultural experiences with individuals from all diverse backgrounds who have overcome educational barriers
• Demonstrated ability to build relationships with internal and/or external stakeholders
• More than one-year budget management experience in higher education, public agency, or non-profit
• Working knowledge of purchasing and database systems (i.e. Workday, Peoplesoft or similar system)

How to Apply: Complete applications received by end of day, August 10th are ensured full consideration. Applications submitted after August 10, 2025 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs. Required application materials: Cover letter, Resume. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.