Job Details
Office Manager, Southern Polytechnic College Graduate Program Support
Job ID: 298238
Location: Marietta, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular
Department Information
DEPARTMENT-SPECIFIC TASKS AND RESPONSIBILITIES:
- Prepares, publishes, and disseminates announcements for proposal defenses and dissertation defenses
- Organizes and supports PhD program and research activities, including the college's weekly research seminar, PhD student social events, and approximately three college-wide research events each year
- Collaborates with the PhD Program Director and Department Chairs to finalize the PhD course schedule and enter it into the university system
- Requests and distributes the updated list of current graduate students in the college each semester
- Monitors GRA/GTA hiring and tuition waiver status with the Graduate College for all graduate programs within the college
- Maintains the PhD.IE Member Portal in Microsoft Teams and posts program-related announcements and updates
Job Summary
Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.
Responsibilities
KEY RESPONSIBILITIES:
- Assists with assigned area administrative and clerical duties
- Maintains email, voicemail boxes and filing system
- Receives and distributes incoming and outgoing mail
- Manages supply inventory and submits invoices for payment
- Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card
- Prepares department meeting agendas, meeting notes and distributes accordingly
- Assists with projects and event support
- Creates and maintains office related records and reports
- Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
- Oversees and coordinates the day-to-day office operations
- May supervise assigned staff and/or student assistants
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
Required Experience
Three (3) years of related administrative, office or clerical experience
Preferred Qualifications
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field
Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education
Proposed Salary
The salary range for this position is $19.60 to $24.03 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!
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