"Office Manager (U) (3266.1)"

Job Description

This position provides administrative support to the Program Director, Medical Director, faculty and administrative staff of the Center for Family Medicine in Springfield and the SIU-Springfield Family Medicine Residency Training Program.

Administration Duties

• Answers the main administrative office line and handles routine phone requests or transfers to the appropriate unit.
• Greets patients and guests and assists with requests.
• Keeps department lists and mailboxes up to date.
• Coordinates the interview process for civil service vacancies.
• Assists with Outlook calendars for faculty and staff.
• Assists with the annual faculty evaluation process.
• Prepares print requisitions and maintenance requests.
• Handles collection of donations.
• Assists with shipping needs and receiving packages.
• Trains staff and faculty on office equipment.
• Manages office supply inventory and budget.
• Organizes incoming mail for leadership.
• Creates and distributes faculty meeting agendas.
• Composes faculty meeting minutes.
• Transcribes and manages confidential information.
• Serves as backup for sorting mail.
• Organizes travel arrangements.
• Maintains supply of New Patient folders.
• Maintains meeting room schedules.
• Provides clerical support to Physician's Assistant program.
• Provides administrative support to various training programs.
• Provides backup for Administrative Assistant.

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.