Office Professional IV

1. Provide administrative support to include: plan, document, and monitor budgets. Provide financial guidance to the department chair and faculty regarding the status of accounts and approval expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation as requested. Administer office budget policies and procedures. Invoice customers and deposit revenue into appropriate accounts.

2. Serve as Office Manager, to include: coordination of office calendars and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees, if necessary. Determine the best practices for the office.

3. Function as a customer relations specialist, to include: providing information about the department, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquiries. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students.

4. Provide administrative support to the department chair and faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms and space, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the Chair's absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc.

Examples of Duties

Under the administrative guidance of the Department Chair, plan, document, and monitor the department budgets, to include: - 40%

• Plan, document, and monitor the fiscal year budgets for the school and its seven programs...

Provide administrative support to the school to include: - 30%

Function as the office manager to include - 20%

Function as a customer relations specialist, to include: - 10%