"Office Specialist"

Job Description

Job ID: 290206
Location: Augusta University
Full/Part Time: Full Time

About Us

Augusta University is Georgia's innovation center for education and health care. Our mission and values can be found at https://www.augusta.edu/about/mission.php. The University System of Georgia's core values are Integrity, Excellence, Accountability, and Respect, detailed in Board Policy 8.2.18.1.2 at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. We support Freedom of Expression as per Board Policy 6.5 at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904.

College/Department Information

The Dental College of Georgia at Augusta University provides dental education and patient care.

Job Summary

This role involves processing supplies and instruments for distribution, including inspecting, packaging, storing, and maintaining dental instruments. It includes accuracy in billing, monitoring lost or broken items, and implementing inventory control under limited supervision.

Responsibilities

• QUALITY CONTROL: Ensure quality control on products, process damaged equipment, and handle maintenance and repairs.
• DEPARTMENT LIAISON: Act as liaison for dental equipment cassettes, communicate changes, and ensure proper instrument supply.
• SECURITY & INVENTORY: Maintain security for inventory modules and assist with database management and reports.
• COORDINATION OF PURCHASES: Assist with purchasing supplies and maintain records of instruments sent for repair or replacement.
• AXIUM/INVENTORY CONTROL: Operate Axium system for inventory tasks like labeling and checking instruments.
• STERILIZATION/OTHER DUTIES: Assist in Central Sterilization and perform other assigned duties.

Required Qualifications

Associate's degree from an accredited college or university in a related field, or High School Diploma with three years of office support experience.

Preferred Qualifications

Associate's degree with two years of experience in a dental setting and knowledge of AxiUm software.

Knowledge, Skills, & Abilities

• KNOWLEDGE: Knowledge of dental instruments and office equipment.
• SKILLS: Strong organizational, computer, communication, and multi-tasking skills.
• ABILITIES: Flexibility, confidentiality, proficiency in Microsoft Office, ability to learn Axium, prioritize work, and enforce policies.

Shift/Salary/Benefits

Shift: Days/M-F; Pay Band: B3; Salary Minimum: $16.54/hour; Benefits include health insurance, retirement, vacation, sick leave, and holidays for full-time employees.

Conditions of Employment

All candidates must pass a Background Check and adhere to confidentiality and cybersecurity policies.