"Office Specialist"

Job Description

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values can be found at https://www.augusta.edu/about/mission.php.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University, Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912, Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904.

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The Office Specialist will provide administrative support for multiple projects for the Department of Obstetrics and Gynecology General Section with considerable latitude for exercising judgement and discretion. This position is responsible for assisting in back up for all OB/GYN Sections; answering phone and directing calls appropriately; on-call scheduling; and assisting with the preparation for lectures/presentations. This position is also responsible for the management of funds and office supplies through use of Health eShop. The Office Specialist received direct supervision from the Business Manager.

Responsibilities

The responsibilities include, but are not limited to:

• Administrative Duties: Manage multiple calendars and appointments for faculty members, faculty credentialing, promotion and tenure and prepare and maintain physician's letters, etc.
• Hospital Reappointment Packets: Make any necessary changes to the reappointments; obtain the physician signatures; and update all records and maintain copies of all reappointments.
• Manage Section Budgets: Ensure that appropriate account is used for expenditures; Be prepared at any time to inform Chief or other faculty of balance on various accounts; Assist Department and manager with preparation for audit or expenditure review on sponsored programs, gift accounts and any other section funds and reconcile monthly PeopleSoft reports. Assist department and manager with preparation of fiscal grant reports or applications. Design and produce invoices for billing per grant or contractual agreements.
• Maintain Section Resources: Responsible for procurement and maintenance of supplies and equipment. Arrange for renovations, repairs, painting, etc. for Section. Coordinate use of office space. Submit requisitions to appropriate units in a timely manner. Interact with vendors and reps in an appropriate fashion.
• Travel: Coordinate travel arrangements for all travel outside the institution for Section Chief and other faculty and APPs.
• Other Duties: Perform all other related duties/tasks as assigned.

Required Qualifications

Educational Requirements: Associate's degree from an accredited college or university, OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications

Preferred Experience: Five or more years' of relevant work experience in a hospital/medical office setting.

Knowledge, Skills, & Abilities

ABILITIES: Ability to maintain confidentiality, Excellent interpersonal, written and verbal communication skills, Ability to work independently and exercise sound judgement, Proficient in Microsoft Office and other computer software/databases, Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days/M-F, Pay Band: 3, Salary Minimum: $16.54/hour - $19.86/hour, Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position, Recruitment Period: 9/12/25 - Until Filled, Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.