Job Details
Office Specialist
Job ID: 300483
Location: Augusta University
Full/Part Time: Full Time
About Us
Augusta University is Georgia's innovation center for education and health care...
Location
Augusta University- Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Researching Heart Attack, Heart Failure, Stroke, Hypertension, Diabetes... With the increasing frequency of obesity and diabetes, especially in Georgia, cardiovascular disease is reaching epidemic proportions. The Vascular Biology Center at the Medical College of Georgia at Augusta University knows the demand is high for new and better treatments. Our internationally recognized team of research experts have one goal - to make breakthroughs in the prevention and treatment of disease so that we all may live longer, healthier lives.
Job Summary
This position will provide professional and efficient administrative support. Assist with ordering and receiving supplies. Manage department inventory. Manage department travel & PLA, OC-OA1/OA2. Assist with seminar itinerary, website updates and P-Card review and allocations.
Responsibilities
The duties include but are not limited to:
MANAGE TRAVEL: Manage department travel (Travel Authorizations, Travel Expense Statements), ensuring completion and submission in a timely manner, ensuring travelers and expenses are allowed adhering to institutional, state, and award guidelines. Manage faculty Outside Professional Activity time. Maintain database of PLA time and activities. Prepare OA1s & OA2s.
MANAGE INVENTORY: Manage department Inventory, to include Equipment Loan Agreements, preparing and submitting the Annual Inventory to Asset Management, coordinating surplus property, maintaining department inventory (additions, transfers, moves, etc).
PURCHASE CARD: Assist with review and allocation of P-Card charges.
ADMINISTRATIVE DUTIES: Assist with Seminar itineraries and travel arrangements. Assist with VBC website updates. Serve as backup for Seminar and Journal Club manager.
Perform all other duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field.
OR
High school diploma, GED or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.
Preferred Qualifications
Experience preparing itineraries and performing website updates. AU administrative experience (travel, inventory) preferred.
Knowledge, Skills, & Abilities
SKILLS
Detail-oriented with strong prioritization and organizational skills.
Shift/Salary/Benefits
Shift: Days; M-F (Work outside of the standard business hours may be required)
Pay Band: B3
Salary: $16.54/hourly-$19.86/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
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