"Office Specialist- MCG-Vascular Biology Center (Part-Time)"

Job Summary
This position will provide professional and efficient administrative support for successful research development. High-level administrative support for Program Project Grant with three projects and three cores: manage orders, accounts, regular, Executive, and Scientific Committee PPG meetings with faculty to include preparation of materials and minutes, coordinate annual visits of Internal and External Advisory Board members, annual progress report, coordinate Box storage for PPG data; coordinate travel for P01-related conferences.

Responsibilities
Obtain best pricing and manage PPG orders and receipt of packages, PeopleSoft, Health eShop, Pcard, ensure compliance with grant regulations and AU policies. Resolve issues, ensure pricing is accurate and discounts are procured.
Assist with account reconciliation, account management, and equipment contracts, ensuring compliance with federal, state, and agency regulations regarding use of funds. Report spend rate status at PPG meetings.
Schedule and prepare materials for all meetings; attend and take minutes; distribute minutes.
Coordinate Internal and External Advisory Board meetings to include travel arrangements.
Coordinate Box storage for PPG investigators.
Process Travel Authorizations and Travel Expense Statements ensuring compliance with all institutional and grant policies. Prepare FedEx and UPS shipments for PPG.

Required Qualifications
High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience. OR Associate degree from an accredited college or university in a related field.

Preferred Qualifications
PeopleSoft and Augusta University experience.

Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
Knowledge of Uniform Guidelines.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong organizational, prioritization and multi-tasking skills.
ABILITIES
Ability to maintain confidentiality.

Shift/Salary/Benefits
This position is a part-time .49 FTE (19.60 hr/week) position. This position will not be eligible for benefits.
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary: $16.54-$19.86 per hour.
Pay Band: B3
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.