"Office Support Coordinator 1 or 2"

Job Summary

The College of Nursing at the University of Utah seeks an energetic, engaging new member of our administration team to serve as our Office Support Coordinator. This position is central to numerous functions requiring an in-person presence at the College of Nursing front desk of the Administrative Suite area and will engage with faculty and staff across the college.

We seek a team member with stellar communication and prioritization skills, attention to detail in following processes, ability to track small projects over time to completion as well as anticipate and plan for future needs, once trained. This position will collaborate with every department and functional area in the College as needs arise, as well as numerous on-campus service groups and external vendors.

This position is eligible for university benefits including; medical-dental-wellness coverage, an additional 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition reduction for employees and family, free UTA transport pass and others. See details at: https://benefits.utah.edu/ Total Compensation Calculator

Please Apply at: https://utah.peopleadmin.com/postings/189807

Responsibilities

Reception

• Receive visitors and deliveries to the College of Nursing
• Answer the general College of Nursing phone line
• Provide general information and direct visitors and callers to other resources

Office Coordination

• Proactively engage in process improvement for your area and scope of work
• Oversee mailroom and daily intake and sorting of mail
• Complete facilities related tasks in the onboarding and offboarding of new staff and faculty (office keys, building access)
• Assist with scheduling and parking arrangement for CON events
• Coordinate office maintenance and office moves
• Point of contact for telephone line assignments and support
• Other relevant duties as assigned

Facilities Liaison

• Report building maintenance and safety concerns to appropriate University department and track resolution including classrooms, offices, and common areas
• Responsible for overseeing building security status for employees and students and monitoring and entering updates in the security system

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
• Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

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Special Instructions

Requisition Number: PRN43257B

Full Time or Part Time? Full Time

Work Schedule Summary: 8am-5pm, M-F, On Campus Only

Department: 00271 - College of Nursing-Dean

Location: Campus

Pay Rate Range: $45,000 - $55,000

Close Date: 1/6/2026

Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/189931