On-Site Junior Coordinator (Part-Time)

JOB SUMMARY: The On-Site Junior Coordinator provides essential academic and student support services to adults in custody participating in Kentucky State University's prison education program. This position plays a key role in maintaining a consistent on-site presence, providing academic advising, assisting faculty, and coordinating logistics for incarcerated students. The role involves maintaining scheduled on-site office hours at the correctional facility and ensuring consistent communication and coordination between students, faculty, and institutional staff.

Research: Conduct research on best practices for providing efficient support to adults in custody. Research effectiveness of educational programs provided for incarcerated adults and effective ways to empower them and keep them immersed in the program and maximizing time to complete work in a timely manner.

Service: Participate in departmental and university committees, contributing to the institution's effective functioning. Engage in outreach activities and collaborations with industry partners to foster connections between academia and the manufacturing sector. Contribute to students' academic and professional development through advising and mentoring. Participate in community and public service initiatives that align with the mission of the university.

Professional Development: Stay current with advancements in the field of prison education and higher education. Attend conferences, workshops, and seminars to enhance capabilities of providing support to students. Pursue opportunities for continued education and professional growth.

ESSENTIAL JOB FUNCTIONS: The essential job functions of an On-Site coordinator at Kentucky State University typically include the following:

On-Site Support and Student Advising: Maintain regular on-site office hours (approximately three days per week) at the correctional facility. Provide in-person academic and student support services. Act as a liaison between incarcerated students and university personnel, including faculty and staff. Ensure timely communication and delivery of academic materials and resources.

Academic and Program Coordination: Advise students on course selection, degree planning, and general academic concerns. Assist students in navigating admissions, financial aid, and reentry planning. Coordinate with Division Chairs to align correctional course offerings each semester.

Administrative and Institutional Support: Track academic progress and maintain appropriate documentation for incarcerated students. Assist in preparing reports, accreditation documentation, MOUs, and support files for off-site programs. Support efforts to meet federal and state reporting requirements related to financial aid and program compliance.

Outreach and Collaboration: Establish and maintain professional relationships with correctional administrators, reentry organizations, and other partners. Coordinate efforts with community, industry, and educational institutions to support student outcomes.

These essential job functions collectively contribute to the On-Site coordinator's role in advancing the academic mission of Kentucky State University, including excellence in providing academic support, connecting the student with the course instructor when applicable, impactful academic and social support, quality customer service, and fostering a positive and inclusive learning environment. The specific duties may vary depending on the center's needs and the evolving priorities of the university and the prison education program.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Knowledge:

Subject Matter Expertise: In-depth knowledge of academic and career advising, the FAFSA form, and admissions.

Educational Foundations: Strong understanding of pedagogical principles and best practices in engineering education. Knowledge of curriculum development and assessment techniques.

Interdisciplinary Knowledge: Ability to collaborate across disciplines, fostering interdisciplinary research and teaching.

Skills:

Communication Skills: Excellent verbal and written communication skills. Ability to convey complex engineering concepts in a clear and accessible manner.

Research Skills: Strong research skills with the ability to conduct and publish original research. Competence in securing research funding.

Collaboration Skills: Team collaboration skills for interdisciplinary projects. Ability to work effectively with colleagues, students, and industry partners.

Problem-Solving Skills: Strong analytical and problem-solving skills. Ability to guide students in practical problem-solving exercises.

Abilities: Ability to maintain professional conduct within a correctional facility. Ability to coordinate academic services between the university and external stakeholders. Flexibility and adaptability in responding to program and institutional needs.

SUPERVISORY RESPONSIBILITY: This position does not have supervisory responsibility.

OTHER DUTIES: In addition to the essential job functions, an On-Site Coordinator at Kentucky State University may be involved in various other duties and activities contributing to overall academic and institutional goals. These additional duties can include: Manage the Correctional Education Program's administrative components, including recruiting, admissions, enrollment, and reentry coordination. Assist in developing promotional and educational materials for the program. Maintain ongoing communication with the Coordinator for Work-Based Learning. Perform other duties as assigned, based on program and institutional priorities.

It's important to note that specific duties can vary based on the center's needs, the Director of Work Based Learning's expertise, and the evolving priorities of the university.

QUALIFICATIONS:

• Bachelor's degree required (BA/BS)
• Experience working in higher education or correctional education preferred
• Strong interpersonal skills and the ability to work effectively with students and institutional stakeholders
• Proficiency in using relevant educational technology and administrative software

WORKING CONDITIONS:

Work Environment:

Correctional Facility Setting: The role requires spending a significant amount of time (approximately three days per week) at Roderer Correctional Complex or similar facilities. This setting involves security measures, strict protocols, and coordination with prison staff.

On-Campus Work: The remainder of the work may occur on campus or in office environments

Office Space: The coordinator will have designated on-site office hours within the correctional facility, necessitating mobility between the university campus and the facility.

Physical Conditions:

Movement Between Locations: Travel between campus and correctional facilities is part of the role. Reliable transportation is essential.

Extended Periods of Desk Work: Performing administrative tasks, research, advising, and mentoring requires sitting for long periods while working on a computer.

Secure Environment Compliance: Adhering to security procedures, screenings, and facility protocols when entering or leaving correctional facilities.

Schedule:

Set Office Hours in Correctional Facility: Must maintain scheduled office hours (approximately two-three days weekly) on-site at the correctional facility.

Potential Evening or Weekend Commitments: Professional development activities, outreach initiatives, and student support might occasionally require flexibility outside regular hours.

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

Organization

Our Mission

Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

Kentucky State University shall focus on meeting the applied research and service needs of state government.

Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.